Accountant at Newmark Hotels

Job Advert Summary    

• Manage the day-to-day operation of all the revenues, banking, ensuring that all creditors’ accounts are signed off, payments are accurately reconciled and dealing with all queries from suppliers relating to payments, money operations with an emphasis on daily deposit logs, auditing cash floats, bank verification, etc

Minimum Requirements    

• Three years’ financial management (creditors and reconciliation) experience (or similar)
• Recognized Accounting qualification desirable
• Pride in excellent standards of service; strong interpersonal skills.
• Technologically skilled with competent working knowledge of MS Office (Excel in particular), Sage, Opera and Micros
• Highly organized and detail-oriented with strong financial acumen and excellent time management skills.
• Results driven with strong communication skills; proficient in presenting reports and financial information to others

Duties and Responsibilities    

• Process/run revenue interface between Opera & Sage. Print Sage report and trial balance and balance both systems.
• Maintain house account spreadsheets, reconcile and post these into Sage, ensuring that house account procedure is adhered to.
• Create and process daily cash, deposits, EFT, voids, room charges and credit card allocation reports ensuring that all supporting documentation is accounted for.
• Notify Finance Manager daily of any discrepancies as they arise relating to any cash, credit card, room charges and voids transactions.
• Monitor trends for theft, research shortages and overages.
• Monthly reconciliation of revenues to ensure that Opera agrees back to Sage.
• Monthly balance sheet reconciliation of the following accounts for the financial manager review and approval:
• Cash control 
• PayGenius control
• EFT deposits
• Speedpoint control
• Sundy creditors deposits future use
• Accurately capture and import sub-system invoices in Sage to effect payment on time and accurately to Creditors.
• Liaises with cost control team and other team members that submit authorized claims for Petty Cash
• Ensure purchase orders and invoices are properly authorised in accordance with levels of authority and allocate them to correct supplier and general ledger accounts daily.
• Check and match invoices against database between Sage and My Inventory with cost control team.
• Prepare monthly reconciliations of creditors accounts statements against Sage creditors’ ledger.
• Process payments run and send remittance advice to suppliers on completion of the run.
• Maintain creditors’ age analysis to within 30 days.
• Contact and follow up with suppliers regarding invoice and payment discrepancies.
• Daily balancing of cash floats, speed points and preparation of banking deposits and daily top-ups of the various floats.
• Checking cashiers’ envelopes.
• Handling of Petty Cash Float Incl. Forex petty cash, payments, reimbursing and preparation of spreadsheets for the analysis and reconciling of all cash paid.
• Knowledge of and adherence to company policies and departmental SOP’s.
• Process routine tasks and responsibilities as necessary while maintaining SOP’s e.g. data capture, log updates etc.
• Ensure the highest standards of service and professionalism are provided timeously and with confidence.