Accounting Clerk: Supervisor REF NO: FMD/01/12/26/04 at South African Department of Defence

REQUIREMENTS    :  

•  A minimum of Grade 12 (NQF Level 4) or equivalent, with a Minimum of three (3) years relevant working experience in Finance/Accounting. Special requirements/Skills needed: Knowledge and insight of the Public Service financial legislations and procedures and Treasury regulations (PFMA, DORA, PSA, PSR, PPPFA, and Financial Manual). 

DUTIES    :    

• Ensure that internal controls with regard to loss administration are monitored and implemented. Ensure that all administrative tasks are executed and finalized by the target dates. Maintain control over the internal Registry office and ensure that all incoming and outgoing correspondence, documents and files are effectively sorted, registered, filed and routed. Supervise the checking and evaluating of loss reports, the rejection of invalid reports and referral thereof to the sections concerned.
• Manage and supervise the correct allocation of file reference numbers and the opening and up keeping of separate files for each loss report case as well as the updating of the database on Excel. Ensure that the Excel database is regularly updated as soon as the Senior Accountant has dealt with the loss reports.
• Maintain and supervise and effective pending system to ensure that all non-finalised loss report files are held over and routed to the Senior State Accountant or the Assistant Director on the specific target dates. Regularly compile and submit the prescribed weekly and monthly management reports. Manage and supervise all personnel under control of this post as far as leave, performance assessment, training, development and disciplinary matters are concerned. Effectively manage all assets and material