Current Jobs at South African Department of Defence

REQUIREMENTS    :  

•  Grade 12 (NQF Level 4) or equivalent, with a Bachelor's Degree (NQF Level 7) in Finance, Auditing and Management Accounting. A minimum of three years (3) relevant working experience at supervisory level. 

DUTIES    :  

•  Effectively identify financial risks within Finance business processes and facilitate annual risk assessments and implementation of action plans. Maintain the risk database of the FMD. Serve on the Consultative Risk Management Forum of the DOD. Issue Risk Management guidelines that must be adhered to when FMD Business Plans are compiled. Monitor and ensure that risks are managed in accordance with Risk Management Plans submitted by the various Finance Managers.
• Draft monthly reports wrt the status of risks being managed by the Finance Managers. Assess Audit Management Reports (internal and external) to determine whether finance risks were found and what treatment is required. Liaise with Finance Managers regarding the management, reporting and treatment of risk. Provide training wrt Risk Management when and where required. Monitor and maintain the integrity of the FMD Risk Management System.
• As and when required, conduct investigations to determine whether the internal control measures within the FMD are effective in preventing risks from occurring. Perform the annual risk assessment of the FMD. Provide guidance to FMD management regarding the treatment of risk. Ensure that management responses to all external (whole DOD) and internal (FMD only) audit findings are submitted to the auditors within the timeframes provided.
• Facilitate quarterly and monthly meetings between the external auditor (AGSA) and the DOD top management. Assist with the secretariat functions on meetings Director Financial Control Service is part of. Facilitate the preparation of responses to Portfolio Committee on Defence during and after annual hearings. Execute personnel management tasks wrt the personnel resorting under the control of this post.

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REQUIREMENTS    :    

• Grade 12 (NQF Level 4) or equivalent with a Bachelor's degree (NQF Level 7) in Finance, Auditing and Management Accounting. A minimum of three years (3) relevant working experience at supervisory level.

DUTIES    :  

•  Maintain the DOD unauthorized, irregular, fruitless and wasteful expenditure registers with accurate information. Consolidate the DOD financial misconduct report. Compile the unauthorized, irregular, fruitless and wasteful expenditure disclosure notes for the annual and interim financial statements. Provide secretarial services to financial misconduct related meetings. Provide accurate information to be presented at senior management meetings.
• Provide support to the Department in resolving unauthorized, irregular, fruitless and wasteful expenditure. Provide financial misconduct management training to the Department. Compile submissions and presentations to SMS and outside stakeholders. Prepare AGSA responses and audit files for the Annual audit, and as well submissions to National Treasury.

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REQUIREMENTS    :  

•  Grade 12 (NQF Level 4) or equivalent with a Bachelor's Degree (NQF Level 7) in Finance, Auditing and Management Accounting. A minimum of three years (3) relevant working experience at supervisory level. Special requirements/Skills needed: Knowledge sound reasoning, mathematical, accounting and problem-solving ability with strong supervisory skills. 

DUTIES    :

• Ensuring effective execution of prescribed accounting processes related to the payments of financial benefits of employees who are terminating service. Ensuring that calculation of the leave payments, pro-rata service bonus and accounting of overpaid amounts to be recovered from ex-employees are correct and in accordance with prescripts. Constant collaboration and communication with the Deputy Director regarding all functions and tasks coupled to the post.
• Manage and coordinate related administrative tasks. Supervision, guiding and training of Senior State Accountant, Finance Clerk Supervisor and Finance Clerks, resorting under the control of this post. Authorising and approving all final payments related transactions on Persol and on the Financial Management System (FMS).
• Submitting Bi-annual and Annual tax reconciliation (EMP 501) to SARS for department of Defence. Preparing monthly (EMP201) and annual tax reconciliation. Distributing of IRP 5- Tax certificates and responding to tax queries Issuing of Duplicate and handwritten IRP 5- Tax certificates Calculating tax on handwritten salary payments/disallowance. Working through tax reports to ensure that IRP 5-Tax certificates print correctly and Requesting tax directives with SARS. Administration of Pension deduction payments to GEPF for employees within the DOD.
• Monitor all relevant account balances and transactions on FMS. Distribution of all DOD members' salary to Bank Serv. Administration of DPP Accounts Control: Manage and administer all Accounts in use by DPP. Ensuring that all accounting records, documentation, statistics and files are safeguarded and readily available for audit purposes. Assisting in handling ministerial and audit general enquiries concerning final payments.
• Ensure that all day-to-day Bankserv and other miscellaneous transaction are authorised. Looking up and printing final payments related management information and statistics from the Persol and FMS. Effectively supervising all personnel, assets, information and material under his/her control.

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REQUIREMENTS    :  

•  A minimum of Grade 12 (NQF Level 4) or equivalent, with a Minimum of three (3) years relevant working experience in Finance/Accounting. Special requirements/Skills needed: Knowledge and insight of the Public Service financial legislations and procedures and Treasury regulations (PFMA, DORA, PSA, PSR, PPPFA, and Financial Manual). 

DUTIES    :    

• Ensure that internal controls with regard to loss administration are monitored and implemented. Ensure that all administrative tasks are executed and finalized by the target dates. Maintain control over the internal Registry office and ensure that all incoming and outgoing correspondence, documents and files are effectively sorted, registered, filed and routed. Supervise the checking and evaluating of loss reports, the rejection of invalid reports and referral thereof to the sections concerned.
• Manage and supervise the correct allocation of file reference numbers and the opening and up keeping of separate files for each loss report case as well as the updating of the database on Excel. Ensure that the Excel database is regularly updated as soon as the Senior Accountant has dealt with the loss reports.
• Maintain and supervise and effective pending system to ensure that all non-finalised loss report files are held over and routed to the Senior State Accountant or the Assistant Director on the specific target dates. Regularly compile and submit the prescribed weekly and monthly management reports. Manage and supervise all personnel under control of this post as far as leave, performance assessment, training, development and disciplinary matters are concerned. Effectively manage all assets and material

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REQUIREMENTS    :    

• A minimum of Grade 12 (NQF Level 4) or equivalent, with a minimum of three (3) years relevant working experience in Finance/Accounting.
• Special requirements/Skills needed: Language proficiency in English. Knowledge and insight of the Public Service financial legislations and procedures and Treasury regulations (PFMA, DORA, PSA, PSR, PPPFA, Financial Manual). 

DUTIES    :  

•  Timely payment of all invoices. Timely confirmation of all Telkom and Freight Order accounts. Timely finalisation of all Central Advance System events and transactions. Successful monthly execution of Central Advance System cash counts. Quarterly confirmation of correctness of Face Value Document administration.
• Report, investigate and follows up of all finance related irregularities. Manage the preparation of supplier accounts by verifying payment documents for anomalies and verify payments on FMS and couple invoices for payment. Manage administration iro cash payments, advances purchases and PMG account deposits. Manage/supervise all personnel who resort under the post.

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REQUIREMENTS    :    

• A minimum of Grade 12 (NQF Level 4) or equivalent, with a minimum of three (3) years relevant working experience in Finance/Accounting Special requirements/Skills needed: Language proficiency in English.

DUTIES    :    

• Provisioning of financial management services in area of responsibility. Support the execution of the financial plan. Application of Budget Management policies and instructions. Provide the FMS (mainframe) service to area of responsibility. Ensure compliance to the delegation regime. Provide assistance related to financial matters (processes and procedures). Provisioning of a budget management service for the Medium term expenditure framework (MTEF). Support the financial aspects of the business plan (MTEF). Customise the financial aspects of the commander's brief for the area of responsibility. Assist with the preparation of the Estimate of Expenditure (EOE). Capture the EOE on FMS. Participate in the process to finalise the Annual Performance Plan (APP). Provide an expenditure and revenue budget control service to an area of responsibility. Execute internal control mechanisms.
• Apply the monitoring and evaluation protocols. Execute monitoring and evaluation protocols. Control and monitor direct debit expenditure. Execute the adjustment of the budget. Provide financial management advice to area of responsibility. Provide financial management advice for the financial management process. Ensure Budget Holder support for all financial management matters. Provide financial advice for informed decision making. Provide financial management direction at the operating level in the area of responsibility.
• The provisioning of support for financial reporting requirements within the area of responsibility. Define the financial reporting requirements in area of responsibility. Extract report from data repository. Obtain and distribute financial reports to clients and subordinates. Interpret report and make recommendations to support managerial decisions. Provide the support for management of financial governance, risk and compliance (GRC). Monitor reported incidents on the Consolidated Control System (CCS) wrt all financial GRC. Implement proposed changes to the internal control system wrt financial GRC in area of responsibility.
• Implement the recommendations from the action plan. Support the process to report financial misconduct. Provide financial audit information on enquiries. Administer the allocated resources. Participate in a well administered budget management human resource component in area of responsibility. Take minutes and recordkeeping for relevant meetings and discussions. Contribute to the support of the budget management capability. Comply with Occupational Health and Safety standards within allocated facilities.

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REQUIREMENTS    :  

•  A minimum of Grade 12 (NQF Level 4) or equivalent. No experience. Special requirements/Skills needed: Language proficiency in English. 

DUTIES    :  

•  Strictly apply policies, prescriptions and regulation. Performing of cashier duties by paying out of cash advances. Receipt of State monies in to the paymaster General Account (PMG).
• Receive cash from client and verify or correctness in terms of the purpose of the payment. Issue an official receipt. Accurate allocation of Revenue. Timely preparation and capturing of deposits on FMS and securely dispatching of deposits to the bank. Safekeeping and issuing of Face Value Documents (FVD). Archiving of Accounting documents, Safekeeping of payment and other accounting documentation for audit purposes.
• Utilise the Financial Management System (FMS) to regularly record all accounting transactions and do enquiries, administering of claims on the central Advance System and capturing of all related accounting transactions on FMS. Confirmation of TELKOM accounts and assisting with general administration and accounting functions at the FASC. Scrutinise, verify, register and couple medical and supplier invoices for payment.

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REQUIREMENTS    :    

• A minimum of Grade 12 (NQF Level 4) or equivalent. No experience. Special requirements/Skills needed: Language proficiency in English. Basic knowledge of financial functions, practices as well as the ability to capture data, and collate financial statistics. 

DUTIES    :  

•  Execution of the prescribed accounting processes related to payments of benefits due to Department of Defence (DOD) personnel that exit DOD, salaries and allowances to DOD personnel in service, subsistence and travel allowances both domestic and foreign.
• Executing of the constant collaboration and communication with supervisors, management of self-discipline, data capturing on DOD accounting and salary systems, administration of DOD payments files and related documents. Assisting in the coordination and execution of administrative related tasks.

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REQUIREMENTS    :

•    A minimum of Grade 12 (NQF Level 4) or equivalent. No experience.
• Special requirements/Skills needed: Language proficiency in English. Basic knowledge of financial functions, practices as well as the ability to capture data, and collate financial statistics.

DUTIES    :  

•  Execution of the prescribed accounting processes related to payments of benefits due to DOD personnel, S&T and allowances to DOD personnel in service, subsistence and travel allowances both domestic and foreign.
• Executing of the constant collaboration and communication with supervisors, management of self-discipline, data capturing on DOD accounting systems, administration of DOD payments files and related documents. Assisting in the coordination and execution of administrative related tasks.

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REQUIREMENTS    :    A minimum of Grade 12 (NQF Level 4) or equivalent. No experience. Special requirements/Skills needed: Language proficiency in English. Basic knowledge of financial functions, practices as well as the ability to capture data and collate financial statistics.

DUTIES    :  

•  Provisioning of a budget management service for the Medium term expendituren framework (MTEF). Assist and participate in the process to develop the Annual Performance plan financial management guidelines. Assist in providing an expenditure and revenue budget control service in the area of responsibility. Provide administrative Financial Management System Budget Control functions.
• Provide budget control policy advice.' Execute the administration of FMS Budget Control functions. Monitor the budget control aspects within the area of responsibility. Provide and reproduce financial reports as required by clients. Reproduce developed financial management reports. Distribute financial reports. Perform a variety of routine administrative duties.
• Administration to reserve al financial management documentation for audit. Taking minutes and recordkeeping for relevant meetings and discussions. Reproduction of all financial management documentation. Distribution of office documentation. The administering of allocated resources. Contribute to the support of the budget management capability. Comply with Occupational Health and Safety standards within allocated facilities.

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REQUIREMENTS    :    

• A minimum of Grade 12 (NQF Level 4) or equivalent No experience. Special requirements/Skills needed: Language proficiency in English. 

DUTIES    :    

• Ensuring the timely payments of invoice by scrutinizing, verifying, registering and coupling supplier invoice for payments. Capturing and Compiling of journals on a monthly basis. Ensure filling of all invoices accurately and archive them for safety purposes.Strictly apply policy, prescripts and regulation to ensure the correctness of payments.
• Assisting in compiling and submitting of accounting reports and management information statistics. Reports on all irregularities as detected in the executions of his/her duties. Safekeeping of payments and accounting documentation in terms of PFMA and Treasury Regulation for audit purposes.
• Utilize the financial management system (FMS) to regularly record all accounting transaction and enquiries. Collecting/delivering of supplier payments related documents at/to other sections concerned.

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REQUIREMENTS    :  

•  A minimum of Grade 12 (NQF Level 4) or equivalent No experience. Special requirements/Skills needed: Knowledge of general contract Administration/Management fundamentals.

DUTIES    :    

• Perform general office administration tasks. Receive, register and administer new contracts for studies, incentive scheme for pilots, navigators, technical officers, Special Forces operators and other agreements. Scrutinize contracts for compliance with applicable policy prescripts. Capturing of contracts on the database. Maintain and update the contracts/agreements (Memorandums of Agreements (MOAs), Memorandums of Understanding (MOU) and Service Level Agreements (SLAs) register.
• Collect, deliver, dispatch documentation for the section to Arms of Services and Divisions. Maintain filing and archiving of contract system. Attend to telephonic enquiries and queries. Attend meetings and conduct presentations relating to studies at State expense. Draft and type letters, memorandums, signals, minutes and other contract related documents. Assist in the execution and co-ordination of administrative tasks.
• Provide secretarial functions at meetings when required. Capture and update contract files on the database. Process the officials' reimbursement applications for studies. Submit monthly reports and statistics to the supervisor. Liaise with contract and career managers across the Arms of Services and Divisions. Must be able to travel across the country within a short notice.

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REQUIREMENTS    :    

• A minimum of Grade 12 (NQF Level 4) or equivalent. No experience
• Special requirements/Skills needed: Knowledge and understanding of PFMA, Treasury Regulations, and National Treasury practice notes on supply chain processes (PFMA, DORA, PSA, PSR, PPPFA, Financial Manual).

DUTIES    :    

• Provide supply chain functions and services within the procurement environment. Manage the petty cash system for the directorate. Compile/submit management reports. Receive, register and administer new demands/request from clients. Maintain a procurement register. Assist in checking and verifying of items received and items issued to and from clients.
• Ensure that assets are tagged and captured in the Asset Register. Conduct stocktake and verification of assets. Distribute inventories and assets to clients upon delivery, Ensure that all transactions are reconciled not later than the prescribed period. Ensure that Receipt Vouchers (RVs) are printed. Assist the purchasing officer whenever required with procurement for the Division.
• Utilise the Financial Management System (FMS) to verify availability of funds and the correctness of series before a petty cash transaction is submitted for approval to the procurement officer, budget holder and the budget manager. Ensure the effective, efficient, economic and management of all resources under the control of this post.

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REQUIREMENTS    :    

• A minimum of Grade 12 (NQF Level 4) or equivalent. No experience. Special requirements/Skills needed: Knowledge of clerical duties, practices as well as the as the ability to capture data operate computer and collecting statics. Knowledge of working procedure in terms of the working environment.

DUTIES    :  

•  Deliver general administrative duties in order to assist in the efficient and effective management of the prescribed education, training and development function of all personnel within the Financial Management Division. Maintain and administering an effective internal Registry Office of all documents, reports and other related documentation in the section
• . Receive, registering, distributing, copying and filing of documentation for the section. Assist in arranging and managing accommodation and transport for learners, obtaining and issuing of course material and keeping of attendance register of all learners.
• Assisting in typing, copying and distributing course reports, name list, schedules, letter, memos and other related correspondence. Capturing of course attendance data and course results on the MILQUAL program on the PERSOL system and doing enquiries on the system. Assisting with general administration duties of the centre which includes inventory, budgeting, procurement of stock etc required by the centre for students. Keep attendance record of all personnel in the section and submitting the monthly absenteeism return.

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REQUIREMENTS    :    

• A minimum of Grade 12 (NQF Level 4) or equivalent. No experience Special requirements/Skills needed Knowledge of clerical duties, practices and working procedures. Ability to handle variety of tasks including management of office assets stationery, procurement, etc. Computer literate (MS Office software packages).

DUTIES    :  

•  Render effective and efficient secretarial services to the director. Take minutes in Director's meetings. Type a variety of documents, including agendas, memos, letters and reports. Handle and maintain the Director's diary, correspondence, control files, process telephone calls and take messages. Arrange entry authorisation, receiving visitors and serve tea/refreshments.
• Arrange meetings, appointments, flights, accommodation and transport. Ensure the director receives agendas and minutes timeously. Update and store the director's personal information. Remind the Director of the scheduled meetings, appointments and submission of documents.
• Ensure the office is tidy and inventory is maintained and updated. Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.). Applicant will also be responsible for the procurement of office requirements in the Director's office.