Accounts Administrator at RecruitMyMom

Job Description

• Our client is looking for a detail-oriented and analytical Accounts Administrator to join their team in a role that combines core bookkeeping responsibilities with investigative support functions. This is an excellent opportunity for someone who enjoys working with financial data, resolving discrepancies, and supporting structured investigations.
• The ideal candidate is organised, persistent, discreet, and comfortable working with sensitive financial information while maintaining strong professional relationships.
• This is a hybrid opportunity.

Responsibilities:
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Bookkeeping & Accounts Management

• Manage collection activities, including monitoring overdue accounts and contacting clients via phone, email, or written correspondence to secure payment
• Review and reconcile aging reports to ensure accounts are accurate and up to date
• Investigate and resolve billing disputes, credit discrepancies, and invoice queries with clients and internal departments
• Maintain detailed and accurate records of all collection communications and actions within the accounting system
• Ensure proper expenditure control by filing invoices and payment receipts, matching transactions to bank statements for monthly reporting to the accountant
• Manage petty cash and assist with monthly reconciliations
• Prepare clear and accurate reports on collection activities, overdue accounts, expenditure tracking, and payment progress for management

Investigation Support

• Assist senior investigators with basic investigation tasks, including preparing and filing evidence files
• Support eDiscovery processes by searching digital data for relevant evidence using computer-based tools
• Capture and digitise hard-copy documentation by scanning and converting files to PDF format
• Review bank statements and assist with matching and analysing inter-account transfers

Requirements

• Diploma or degree in Accounting, Finance, or Business preferred. Relevant experience may be considered in place of formal qualifications
• Previous experience in bookkeeping, credit control, collections, or accounts administration
• Working knowledge of accounting software (e.g., QuickBooks, Sage) and strong Excel skills
• Strong attention to detail with the ability to analyse accounts, identify trends, and resolve discrepancies