Accounts Assistant at Phoenix Recruitment

• Wine Estate based in close to Somerset West is looking for a detail-oriented and organised Accounts Assistant to join their Finance team. 
• The successful candidate will provide day-to-day accounting and administrative support and help ensure that financial information is processed accurately and on time.

Duties:

Customers:

• Review orders received and process customer invoices.
• Reconcile customer accounts where required.
• Review credit applications and submit them to the Accountant for further processing.

Suppliers:

• Review supplier invoices to ensure information is complete and accurate.
• Submit invoices to the relevant Heads of Department (HODs) for approval.
• Process approved supplier invoices accurately and timeously.
• Ensure all invoices have the required authorisation before processing.
• Reconcile supplier accounts.
• Conduct bi-weekly reviews of supplier ageing.

Budgets:

• Track departmental expenses and ensure invoices are accurately recorded on the relevant budget trackers.

Banking & Cash-Ups:

• Prepare weekly payment files.
• Send proof of payments to relevant HODs.
• Prepare monthly payment files for review by the Accountant.
• Reconcile weekly cash-ups and investigate and follow up on any variances.

Financial Reporting & Controls:

• Assist in ensuring that financial controls and procedures are followed.
• Ensure all financial capturing is accurate and free from error.
• Monitor relevant inventory input costs.
• Update costing sheets as invoices and supporting information are received.
• Ensure assets are correctly allocated and asset information is kept up to date.

Audit & Stock Control:

• Assist with financial year-end audit preparation and supporting documentation.
• Assist with monthly stock verification as allocated. General Administration
• Maintain accurate and organised financial filing.
• Provide assistance to junior staff members where required.
• Assist with ad-hoc finance and administrative requests.

Requirements:

• Grade 12
• A formal Accounting qualification
• Relevant experience in an accounts, bookkeeping or finance support role.
• A good understanding of creditors, debtors and account reconciliations.
• Comfortable working with spreadsheets and financial information.
• Highly attentive to detail and able to work methodically and accurately.
• Good communication and organisational skills.
• Professional and respectful when interacting with colleagues, suppliers and guests.
• Show initiative and take responsibility for their work.
• Able to work independently and as part of a team.
• Able to work under pressure and meet deadlines.
• Energetic and service-oriented approach.