Accounts Payable Accountant - Pretoria at The South African National Roads Agency (SANRAL)

POSITION OBJECTIVE

The Accounts Payable Accountant will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

MINIMUM REQUIREMENTS

• A relevant national diploma.
• At least three years accounts payable experience.
• SAP knowledge is essential.
• Microsoft office skills.
• The ability to demonstrate attention to detail, solve problems in a timely manner, good interpersonal skills and to work well under pressure.

KEY RESPONSIBILITIES

• Perform the three-way match (comparing: purchase order, memo and invoice).
• Review invoices to ensure that they are valid i.e. VAT number, address etc.
• Review authorisation for payment of invoices, that it is authorised as per the delegation of authority.
• Inspect invoices for terms of payment.
• Capture invoices onto SAP, ensure correct details are captured as per the manual invoices.
• Weekly preparation of vendor reconciliations before payments are processed.
• Prepare payment proposals on SAP using supporting documentation (reconciliations).
• Payment of external and international creditors.
• For foreign payments, prepare payment of invoices with the correct exchange rate.
• Ensure accurate and timeous processing and payment of invoices on accounts to adhere to PFMA. Invoices must be paid within 30 days.
• Monthly preparation of vendor reconciliations.
• Review and post of accounts payable journals from the regions.
• Management of the age analysis to ensure that there are no invoices older than 30 days.
• Ensure GRIR matching, ensure that for every goods receipt there is an invoice.
• Responsible for optimizing internal and external vendor satisfaction while ensuring accurate and timely payments.
• Oversee monthly AP checklists are completed to ensure all quality controls are maintained.
• Ensure assistance with cash flow planning by providing the cash department with cash outflow information/forecast based on existing invoices/proposals.
• Adhere to policies and procedures and ensure accurate and timeous application.
• Prepare monthly reconciliation of individual creditors and accounts payable general ledger accounts.
• Prepare interim and year-end accruals.
• Assist the reporting team with information for AFS preparation timeously.
• Review and post year-end journals from the regions.
• Ensure that invoices and purchase orders comply and are accompanied by approved SCM memos.
• Assist with internal and external audit queries.
• Assist with adhoc duties where required.