Accounts Payable Administrator - JHB at GIBB Engineering and Architecture

Core Purpose of the Job:

Processing, reconciliation, and payment of assigned creditors in accordance with their terms and conditions and in compliance with company policies and procedures.

Key Performance Areas:

• Ensure all supplier invoices are reviewed for compliance and authorisation and are processed accurately and timeously
• Ensure all supplier invoices are processed in accordance with statutory and company requirements
• Prepare supplier reconciliations for all accounts and ensure reconciling items are cleared within 30 days
• Prepare COD payments reviewing compliance and authorisation and ensuring that payment is effected timeously
• Process all office rental/accommodation invoices and ensure payment is effected by the 1st of every month
• Maintain an accurate and up to date rental/lease register and file
• Follow up on expired lease agreements to ensure that they are either renewed or that the deposits are recovered
• Maintain the relationship with branch administrators to ensure that deadlines are adhered to
• Prepare payment registers and urgent payment requests generated for Inland suppliers to ensure payments are timeous and accurate
• Send all supplier payment remittance advises to branch administrators and suppliers
• Ensure that supplier recon/invoices and remittances are filed accordingly in alphabetical order
• Review supplier and employee ageing, ensuring that no invoices or expense claims age past 30 days
• Attend to all queries related to Inland accounts payable, ensuring that the turnaround time is minimal
• Perform any ad-hoc duties as required by immediate supervisor or management
• Ensure BBBEE certificates for suppliers are up to date.

Requirements

Qualifications:

• A valid matric certificate

Experience:

• Minimum of 2 years’ working experience in a creditors environment
• Working knowledge and experience using Microsoft Office, BST, VAT

Person Requirements:

• Good verbal and written communication skills
• Well-developed administrative skills
• Deadline driven and able to work under pressure
• Good planning and time management skills
• Attention to detail  
• Able to manage confidential information
• Able to work independently, as well as part of a team with initiative and drive