Accounts Payable Administrator - Sandton at SGS

Job Description
To capture all invoices received from business departments and suppliers on the RT System.

Specific Responsibilities:

• Receive supplier invoices from supplier / business / ZA Payables box. 
• Check and clear [email protected] box with invoices daily, after capturing to RT then clear to archive box.
• Compile month end statements – loaded in P2P AP Statements share point folder for Kenya team to action. 
• Ensure that all the invoices on the statement have been captured, follow up with supplier and business on any outstanding invoices.
• Resolve queries from business and Kenya team, communicate with suppliers regarding any hold invoices delaying payments.
• In collaboration with the Kenya team, clear the cash management report timeously.
• Upload all payments received from HR.
• Review the ageing to ensure that the HUB has paid the accounts on time. Resolve overdue accounts immediately. 
• Review on a weekly basis the RT rejections and follow up with the relevant BPA.
• Address all month end queries from the relevant business units.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Systems include Oracle / (RT) Request Tracker - Capture System / Share Point
• Accuracy with capturing of invoice, checking that the company details and VAT are correct on invoice before loading on RT System
• Create paylist with the Kenya team for month end payments

Qualifications
Education

• Matric (Grade 12)
• Financial Management / Administrative qualification will be an advantage and/or proven years of account payable functions, knowledge, skills and experience sufficient to be recognized as a qualification through – Recognition of Prior Learning
• Proficient on MS Office, especially with MS Word, Outlook, PowerPoint and Excel programs

Experience

• Minimum of 3 years’ experience in an Accounts Payable function
• Excellent interpersonal skills and the ability to work with a variety of personalities
• Ability to consistently meet deadlines
• Ability to work both independently and as part of a team
• Superb organizational skills
• Ability to multi-task and handle several issues simultaneously
• Ability to maintain a positive and professional attitude when dealing with escalated issues

Additional Information
Required Skills

• Self-motivator
• Good verbal, written and communication skills
• Ability to multi-task
• Outstanding attention to detail
• Work must be done systematically and with the highest level of accuracy
• Organizational and record-keeping skills
• Customer focus and service orientation
• Windows package and email proficiency