Latest Vacancies at SGS

Job Description

• Carrying out financial accounting and administrative duties to ensure adherence to all financial systems, procedures and policies and company Code of Ethics.

Financial responsibilities

• All duties, authorities and responsibilities as outlined in the Business Administrator Finance
• Responsibilities document which include:
• Request new client accounts be opened
• Job registering, client invoices and credit notes processing on Boss OM, Boss AR and SLIMS
• Maintenance of the financial module on SLIMS including updating pricing structure, quote codes and client information
• Administration and collection COD accounts
• Debt collection and collections feedback and follow up
• Bad debt collection, action planning and follow-up
• Administration of procurement and accounts payable (Procurement and Accounts Payable procedures)
• Operational provisions requests administration
• Processing deferred items requests(Provisions, Deferred and Prepaid Items Procedure)
• Review, report and respond queries on profit and loss statement
• Perform physical inventory of fixed assets
• Assist and cooperate during unannounced internal compliance audits (Finance Compliance Audits procedure)
• Collect and submit expense claims
• Completion of all vendor forms and related documentation
• Ensure all write offs (Write Offs procedure) are correctly completed
• Ensure compliance with requirements and procedures for Petty Cash (Bank and Cash procedure)
• Ensure all Inter-Company financial requirements are finalized and adhered to
• Perform any other reasonable tasks as assigned by direct line manager
• Customer communication
• Liaise with clients regarding queries - accounts, payments, etc

Qualifications
Education

• Appropriate tertiary qualification / Grade 12 certificate with 5 years applicable experience.

Experience

• 5 years experience in a similar financial environment
• Bookkeeping

Additional Information

• Positive and assertive attitude
• Client liaison and good communication skills, bilingual in both English and Afrikaans. (verbal and writing)
• Ability to work independent and in a team
• Flexible, diplomatic, sales-orientated
• Efficient time management
• Effective organizational skills
• Able to work under pressure and meet deadlines

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Job Description
To capture all invoices received from business departments and suppliers on the RT System.

Specific Responsibilities:

• Receive supplier invoices from supplier / business / ZA Payables box. 
• Check and clear [email protected] box with invoices daily, after capturing to RT then clear to archive box.
• Compile month end statements – loaded in P2P AP Statements share point folder for Kenya team to action. 
• Ensure that all the invoices on the statement have been captured, follow up with supplier and business on any outstanding invoices.
• Resolve queries from business and Kenya team, communicate with suppliers regarding any hold invoices delaying payments.
• In collaboration with the Kenya team, clear the cash management report timeously.
• Upload all payments received from HR.
• Review the ageing to ensure that the HUB has paid the accounts on time. Resolve overdue accounts immediately. 
• Review on a weekly basis the RT rejections and follow up with the relevant BPA.
• Address all month end queries from the relevant business units.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Systems include Oracle / (RT) Request Tracker - Capture System / Share Point
• Accuracy with capturing of invoice, checking that the company details and VAT are correct on invoice before loading on RT System
• Create paylist with the Kenya team for month end payments

Qualifications
Education

• Matric (Grade 12)
• Financial Management / Administrative qualification will be an advantage and/or proven years of account payable functions, knowledge, skills and experience sufficient to be recognized as a qualification through – Recognition of Prior Learning
• Proficient on MS Office, especially with MS Word, Outlook, PowerPoint and Excel programs

Experience

• Minimum of 3 years’ experience in an Accounts Payable function
• Excellent interpersonal skills and the ability to work with a variety of personalities
• Ability to consistently meet deadlines
• Ability to work both independently and as part of a team
• Superb organizational skills
• Ability to multi-task and handle several issues simultaneously
• Ability to maintain a positive and professional attitude when dealing with escalated issues

Additional Information
Required Skills

• Self-motivator
• Good verbal, written and communication skills
• Ability to multi-task
• Outstanding attention to detail
• Work must be done systematically and with the highest level of accuracy
• Organizational and record-keeping skills
• Customer focus and service orientation
• Windows package and email proficiency

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Job Description
Creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation.
 
Responsibilities

• Drive the development of HR strategies, goals, and objectives, and ensure delivery thereof.
• Identify opportunities for updating and enhancing HR policies, processes, and procedures to effect continual improvements in the business. 
• Facilitate adherence to HR policies, procedures, and relevant legislation. 
• Facilitate the implementation of talent management and succession planning. 
• Assist business to effectively manage headcount. 
• Advise on and Manage employee relations after consultation with ER Specialist.
• Build a culture of Performance Management.
• Proactively identify and pre-empt HR risks within the business. 
• HR Administration.
• Implement and manage ad hoc projects and duties as may be required and assigned from time to time. 
• Perform any other reasonable tasks as assigned by direct line manager.

IR

• Ensure awareness and adherence to L.R.A., B.C.E.A. and all other related labor legislations. 
• Manage the IR function in consultation with ER Specialist within the business.
• Assist line managers implement fair procedures to deal with misconduct.
• Advise managers on the resolution of individual grievances.
• Managing disciplinary process (counseling, meeting & enquiries).
• Represent the company in all CCMA related matters (conciliation level).
• Build and manage relationship with Employee Representative Group and bargaining council relationship according to legislation.
• Compile ad hoc reports when required.
• Record keeping too be up to date on all tracking systems (warnings ext.).
• Training of new employees and site management on ER Policy and IR process.
• Reviewing and bettering of all process and documentation and policies and procedures.
• Keep abreast of IR policy development.

HRIS

• Assists the day-to-day activities of the HR information systems.
• Create process documents to guide processes to be actioned by users.
• Recording and processing employee information including annual leave, salaries, and working hours.
• Supporting management on structural policy matters related to the HRIS.
• Maintaining data integrity in systems by regularly analyzing data.
• Designing user-friendly processes, guidelines, and documentation.
• Assisting with all system upgrades and system additions in partnership with the Information Technology (IT) department
• Ensuring all data on HR-related systems are accurate and compliant with data protection laws.

Qualifications

• Grade 12.
• HR Related Degree/Diploma and/or 5 years proven experience in the sector.
• Good working knowledge of MS Office (Word, Power Point, Outlook and Excel – VLOOKUP’s and Pivot tables experience essential).

Additional Information
REQUIRED SKILLS

• Minimum of 3 years HR, IR, HRIS and Payroll experience.
• Solid IR, Unions negotiations and bargaining council experience. 
• Good understanding and knowledge of current and relevant labor legislation.

Competencies

• PaySpace experience.
• Workday experience.
• SharePoint experience.
• SmartRecruiters exposure will be an advantage.
• Excellent communication skills.
• Deadline driven.
• Team Orientated Professional.
• Ability to work under time pressure.

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Job Description

• Coordinate and interact with the key accounts to ensure high customer satisfaction and service quality. 
• Actively work on business development across all the divisions service offering, contributing to sustainable and organic growth within the business. 
• Process all information received from the Global Key Account Managers and ensure that all relevant sales and operational staff is informed and updated accordingly. 
• Ensure that all local staff is trained on the processes required for the global and local key accounts in accordance with customer needs.
• Set-up of Client Plan for each key account.
• Monthly / Quarterly meetings with all Key Accounts and main contacts within these customers
• Manage the sales process in accordance with the company procedures, client procedure, scheme/ program procedure, contract requirements.
• Formulate strategic and sales objectives aligned with organizational goals.
• Analyze financial data to identify opportunities for improving profitability.
• Analyze Salesforce data to identify opportunities for improving processes.
• Implement corrective actions to improve processes.
• Utilize approved resources and systems to execute KAM activities. 
• Prepare and develop proposals, quotations, tenders, and client correspondence.
• Provide management with monthly KAM report.
• Seeks technical advice from technical staff when preparing proposals, quotations, tenders.
• Promote the capabilities, facilities, personnel, and experience of SGS Knowledge Solutions.
• Assist management in taking the appropriate decisions in relation to sales and marketing trends within the industry.
• Assists and expedites the resolution of customer problems and complaints in conjunction with the business unit manager/s.
• Coordinates sales effort with business development, marketing, accounting, technical and operations. 
• Plan, organize and execute the KAM strategy.
• Keep abreast of product applications, technical services, market conditions, competitive activities, advertising, and promotional trends through the reading of pertinent literature and consulting with marketing and technical service areas.
• Prepare for and participate in trade shows, exhibitions, conventions, and the like.
• Focus on growing and developing existing key clients together with generating new sales opportunities.
• Supply management with oral and written reports on customer needs, problems, interests, competitive activities, and potential for new products and services.
• Ensure that local services are performed in line with Global contract’s terms & conditions. 
• Local KAM is the interface between International team (ISM / GKAM) and Local SGS affiliate will be the contact point with the client 
• To set-up an on-going communication with the GKAM. 
• Adhere to all quality and safety requirements of SGS management systems.
• Ensure pricing policies and financial policies and procedures are followed. 

Performance indicators will include:

• Prepare monthly business commentary reports, status reports of sales targets.
• Preparation of forecasts and budgets.
• Implementation of and compliance with the SGS Management System requirements. 
• Work closely with operational and support services (Sales, Operations, Technical, Marketing, HR, Finance, IT, Procurement).
• Attend management meetings.
• Training of resources where relevant.
• Identify opportunities that will support the business's strategy and the active promotion of SGS services. 
•  Achieve set KPI’s.
• Business travel.
• Other reasonable miscellaneous duties assigned to you by your Manager

Qualifications

• Matriculation.
• Qualification or training in Sales and or Key Account Management

Additional Information
Required Skills

• 8 Years work experience in sales / key account management preferably in auditing, certification, training and verification services.
• 5 Years management system experience (ISO 9001, 17021, 17065 or other)
• Document and report writing experience.
• Excellent experience in budgeting, costing, pricing and finance. 
• Experience in achieving set KPI’s and realizing business opportunities. 
• Experience in customer service and liaison.
• Excellent computer literacy.
• Excellent English communication: Speaking, reading, writing.
• Able to interact with all levels of management, suppliers, and clients.
• Sound financial acumen - Understanding financial principles, budgeting, and forecasting skills for managing resources efficiently and making informed decisions to achieve financial targets.
• Communication skills - Effective verbal and written communication to convey information, collaborate with teams, and also interact with stakeholders.
• Organizational skills - Excellent organizational skills for managing tasks, coordinating resources, and ensuring smooth sales processes within the organization.
• Problem solving - Strong problem-solving abilities to analyse complex situations, identify issues, and develop timeous solutions for e.g., stalled deal, dissatisfied customer or prospect, frustrated team member, or individual who isn’t driving business outcomes. Applies judgment and acts according to the SGS standards of ethics and integrity.
• Analytical skills - review data and make actionable decisions to set and achieve sales goals and effectively leverages data to forecast the revenue their team will generate in a given period.
• Collaboration - Strong collaboration and teamwork skills to work effectively with cross-functional teams and stakeholders to achieve goals.
• Resilience - to remain resilient in the face of setbacks, to see every setback as a learning or training opportunity, to find ways to improve the sales process. 
• Persuasive - to convince customers why the product or service they're selling is worth a financial investment by assessing the needs of the customer, being as helpful as possible, personalized messaging and focusing on the end goal of solving the customer's problem. 
• Networking capability.
• Active and mobile.
• Well groomed.
• Time management. 
• Leadership.
• Results driven with the ability to identify revenue generating opportunities. 
• Can work under pressure and independently

Other

• Travel
• Passport
• Valid driver’s license
• Reliable own transport
• South African citizen or valid working permit
• Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.  The employee has the responsibility to protect the environment as well.
• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.