Accounts Payable Administrator x2 at AECI Limited

Job Description

Role Purpose

• The purpose of the Accounts Payable Administrator role is to validate and process supplier invoices reconcile account and prepare payments.
• Process AP transactions on the system e.g., vendor invoices, ad-hoc vendor requests, credit notes, rejected invoices, one-time vendors, AP document reversals, alternate payee requests, etc.)
• Match POs, GRNs and invoices for payment processing (2 & 3-way matching)
• Process GR/IR reports to identify variances on accruals and inform relevant stakeholders
• Reconciling vendor accounts by matching invoices to orders placed and/ delivery notes received; validating and debit or credit notes passed; monitoring discount opportunities, scheduling and preparing vendor payments; resolving purchase order, contract, invoice, or payment discrepancies (price and quantity etc)
• Distribute payment list to various countries
• Prepare bank instruction form for foreign payments
• Liaise with SAP CoE to ensure accuracy of vendor master data
• Inform vendors of invoices rejected, the reasons thereof and obtain confirmation of receipt of notification (RSA only)
• Address and resolve queries raised by vendors via call and query handling system
• Comply with AP policies and procedures
• Comply with SLA criteria (specific to area of responsibility)
• Comply with Safety, Health and Environment standards
• Overtime when required

Qualifications & Experience

• Matric with accounting as a subject
• Relevant certificate or diploma
• 2 – 4 years accounts payable or general accounting experience
• Manufacturing Industry (advantageous)
• A high degree of computer literacy including knowledge of the MS Office Suite – especially MS Excel and Word
• SAP ECC6 knowledge
• VIM (advantageous)

Personal Attributes

• Excellent organisational and time management skills
• Excellent communication
• Problem solving skills
• MS Office
• Analytical and Conceptual
• Communication (written and verbal)
• Relationship Building
• Multi-tasking
• Attention to detail

Closing Date

• 2025/07/28