Accounts Payable Clerk at AECI Limited

Job Description

Purpose of the job

• Ensure timely and accurate capture of supplier invoices and reconciliation of supplier accounts in line with company policies and procedures.
• Process payments for AECI Plant Health and affiliated entity suppliers accurately and on time.
• Ensure all bank submissions comply with company policy.

Required outputs: Functional

• Maintain accurate and up-to-date supplier accounts, including processing monthly invoices, performing account reconciliations, initiating payments through banking systems, and resolving account queries.
• Conduct thorough 3-way matching of supplier documents by verifying invoices against goods received notes, purchase orders, and credit notes to ensure accuracy before reconciliation.
• Process manual and EFT payments accurately within the cashbook module of Syspro.
• Regularly update and maintain the supplier master file in Syspro, ensuring the accuracy of key information such as addresses, VAT and tax certificates, BBBEE compliance documentation, and contact details.
• Manage and maintain the supplier database for AECI Plant Health, ensuring data integrity and completeness.
• Maintain the banking master file to ensure beneficiary details are current and accurate, and that duplicate or inactive suppliers are removed from banking profiles.
• Provide backup support to other Creditors Clerks within the department as needed.

Qualifications & Experience

• Minimum of Grade 12 (Matric); a diploma or certificate in Bookkeeping or Accounting (NQF Level 5) is advantageous.
• Minimum of 4–5 years of relevant experience as a Creditors Clerk or in a similar accounts payable role within an accounting environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of Syspro ERP system is advantageous.
• Familiarity with .NET-based systems is a advantageous.

Competencies (skills, knowledge and characteristics).

• Safety orientated
• Attention to detail and accuracy
• Analytical thinking and self-motivated
• Planning and organising
• Problem solving
• Work standards, integrity and ethics
• Understanding basic accounting principles
• Team work and deadline driven
• Communicating (verbal and written) and presenting
• Working with people
• Adhering to principles and values
• Following instructions and procedures
• Coping with pressures and setbacks
• Delivering results and meeting customer expectations

Closing Date

• 2025/07/25