Accounts Payable Clerk (NSC) - Rosslyn at BMW Group South Africa

Key Accountabilities

Invoice Processing:

• Receive, review, and process related vendor invoices in SAP.
• Verify the accuracy of invoice details, including coding, authorization, and adherence to specific regulations and policies.
• Perform three-way matching of invoices, purchase orders, and receiving documentation to ensure proper goods receipt and pricing accuracy.
• Resolve any discrepancies or issues related to invoices, purchase orders, or vendor accounts issues.
• Vendor Management:
• Communicate and collaborate with vendors regarding invoice inquiries, discrepancies, and payment-related matters.

Payment Processing:

• Ensuring compliance with payment terms, tax regulations, and industry-specific requirements.
• Monitor and reconcile specific vendor accounts, resolving any payment-related issues or discrepancies.

Compliance and Reporting:

• Ensure compliance with specific regulations, policies, and reporting requirements.
• Assist in internal and external audits by providing necessary documentation and explanations specific to accounts payable transactions.
• Communication and Collaboration:
• Collaborate with cross-functional teams, including procurement, inventory, and finance, to resolve invoice and payment-related inquiries.
• Communicate with internal stakeholders, vendors, and other departments to address specific accounts payable matters and facilitate smooth operations.

Process Improvement:

• Identify opportunities for process improvements, efficiency gains, and cost savings within accounts payable operations.
• Recommend and implement enhancements to streamline motor industry-specific invoice processing and payment workflows in SAP.
• Provide feedback and suggestions for system enhancements or automation initiatives to optimize motor industry-specific accounts payable processes.

Work Experience

• Prior experience as an Accounts Payable Clerk or similar role, with hands-on experience using SAP for accounts payable processes.

Knowledge & Skills

• In-depth knowledge of accounts payable principles, practices, and procedures

Motor Industry Knowledge:

• Familiarity with the motor industry, its specific terminology, processes, and regulations can be advantageous.

Financial Analysis:

• A strong understanding of financial analysis concepts, such as cost allocation, budgeting, and variance analysis, can be advantageous.

Problem-solving and Troubleshooting:

• Having strong problem-solving and troubleshooting abilities will be advantageous in addressing and resolving complex issues related to invoices, payments, and vendor accounts.

Attention to Detail:

• Accurate data entry, meticulous record-keeping, and precise invoice verification are crucial in accounts payable.

Technology Proficiency:

• Proficiency in Microsoft Office, mainly Excel would be advantageous.

Continuous Learning:

• The ability to adapt to new technologies, industry regulations, and best practices would be advantageous.