Accounts Payable Clerk - Qpro Feeds, Bethlehem at VKB Group

Job Description

• The ideal team player will be responsible for ensuring that accurate and timely processing and reconciliations are done for payments to suppliers according to the relevant financial procedures.

Requirements

• Matric (Grade 12)
• Min 3 years' experience in a similar role.
• Financial management systems software knowledge (E.g. Navision, Business central, sage.)

Duties and Responsibilities

• Answer and direct all incoming calls.
• Receive and assist visitors at the reception area.
• Communicate and liaise (verbally and written) between Customers / suppliers and visitors to and from employees.
• Couriers: Pickup and delivery of parcels.
• Order and issue stationery and office supplies.
• General administration.
• Open Purchase orders on NAV with authorised documentation.
• Capture supplier invoices on NAV daily, ensuring valid tax invoices are received.
• Ensure signed invoices are attached with the authorised purchase order and quote according to required financial procedures.
• Follow up on pro-forma invoices or quotes for a tax invoice after the payment.
• Open and process credit memos on NAV with relevant communication with the supplier.
• Request vendor invoices and statements.
• Continuous liaison with internal departments and suppliers regarding relevant transactions
• Deal with suppliers and resolve all outstanding queries timeously.
• Control daily open purchase orders, prepayments and goods received, not invoiced yet.
• Obtain quotations from suppliers.
• Action ad-hoc Purchase orders / requests as and when required.

Skills Required

• Maintaining a professional attitude and appearance.
• Computer literate: MS Excel (at least Intermediate)
• Ability to prioritise and work on own initiative, under pressure and meet deadlines.
• People skills and team player.
• Financial, mathematical and analytical skills.
• Planning, organising, and control skills.
• Accuracy and attention to detail.
• Good written and verbal communication skills.

Closing Date 16 January 2026