Accounts Receivable/Accounts Payable at Helderberg Personnel

Requirements:

• Matric/Grade 12 with a relevant qualification e.g., Diploma/Certificate in Accounting/Bookkeeping or higher
• 3-5 Years in AR/AP roles, ideally in engineering/manufacturing or project-based industries.
• Experience with Supply Chain Management  platforms  is advantageous.
• Proficiency in Xero is essential
• Familiarity with automation tools for OCR/invoice processing is a plus
• Strong attention to detail with sharp problem-solving and analytical skills
•  Confident, professional communicator with client- and vendor-facing experience
• Thrives in fast-paced environments and comfortably manages dual-role responsibilities
• Numerically astute with a proactive, results-driven approach to collections
• Technically savvy with the ability to quickly learn and adapt to new software systems

Duties will include, but are not limited to:

Accounts Receivable

• Prepare and issue client invoices, including progress billings, commercial invoices, and ad-hoc project-related billing, ensuring compliance with SCM platform requirements 
• Prepare SLA renewal quotes in conjunction with the relevant Account Manager.
• Manage debtor follow-ups through proactive collectors, including email reminders, phone calls and statements.
• Monitor and reconcile client accounts, resolving discrepancies and escalating issues to the relevant Account Managers/Production as needed.
• Collaborate with the Production team on stock-related invoicing synced from the inventory management system to Xero.

Accounts Payable

• Process supplier invoices and credit card receipts, including verification against purchase orders and delivery notes where applicable.
• Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting of Xero.
• Execute payments via batch processing of EFT etc
• Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
• Manage the new vendor vetting process.

General Duties

• Support the month-end close by preparing deferred revenue journals, accruals, and reconciliations to aid the accountant.
• Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
• Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
• Contribute to system enhancements, including the inventory management system, Xero sync troubleshooting.
• Assist with any finance ad-hoc tasks as needed.