Admin Assistant at AVI Limited

Company Profile    
I&J is a leading fishing company and manufacturer of high quality chilled and frozen foods. For more than 100 years, I&J has been a trusted name in seafood – it operates a modern and efficient fleet and continues to train and develop experienced fishing crews committed to fishing responsibly, with a long-term vision.
An exciting opportunity has arisen for an ADMIN ASSISTANT at I&J, Woodstock, Cape Town. The purpose of this role is to assist with the administrative function reporting to the PA of the Managing Director.

Duties and Responsibilities    

• Co-ordinate the Mail/Post Function
• Sort and distribute incoming mail to areas and staff within the organisation
• Post normal mail and Registered mail
• Co-ordinate the Stationery Function:
• Ordering stationery for the various departments
• Creating of stationery orders on SAP
• Ensuring stationery request forms are completed correctly and authorised by department head
• Archiving:
• Archive, coordinate and liaise with Metrofile for quotes for retrievals and collections
• Create purchase orders for retrievals and collections
• Assist with Administrative function support to PA to MD
• Raise all Purchase Orders required
• Assist with compiling and distribution of Board pack and various other packs
• Reception
• Relieving of reception/switchboard when necessary
• Office Equipment
• Coordinate repairs to office equipment
• Log calls for when printers need servicing
• Order toners and cartridges for office printers

Competencies    

• Working with People
• Adhering to Principles and Values
• Relating & Networking
• Adapting & Responding to change
• Following Instructions & Procedures

Experience Required    
Minimum of 1 year Admin/Reception experience

Closing Date    
2020/01/20