Admin Assistant: Informal Housing at Nelson Mandela Bay Metro

Requirements:

• Grade 12 qualification.
• Computer literacy in MS Office applications.
• Five to eight years’ relevant experience, with supervisory experience.

Competencies:

• Proficient oral and written communication skills in English and at least one other official local language.
• Good interpersonal and problem-solving skills.
• Good report-writing and administrative skills.
• Ability to work under pressure and meet critical/conflicting deadlines.

The incumbent will be responsible for processes and updates of procedural information pertaining to the control of informal housing by: 

• Coordinating and developing operational activities and events for the Section and reporting deviations to the Senior Informal Housing Officer.
• Attending public information and forum meetings, recording discussions and reporting on outcomes.
• Preparing and circulating Steering Committee/Ward Committee agendas, reports, correspondence and/or minutes to officials for perusal prior to the meetings.
• Maintaining and updating records of formal sites, interacting with Informal Housing Inspector on field reports and/or information and/or checking the accuracy of information prior to processing.
• Checking and verifying the accuracy of data with subordinate personnel.
• Extracting and submitting reports from the system to users for perusal, analysis and comment.
• Interacting with relevant departments on queries/problems and/or accessing/retrieving details of the query/problem, to support departmental response/feedback.