Admin Assistant / Junior Bookkeeper at Measured Ability Group of Companies

Job brief

Duties will mainly include assisting the Financial Director with basic bookkeeping using Xero.

Responsibilities

• Assisting the Financial Director by performing basic bookkeeping.
• Taking calls from clients that require IT support.
• Opening tickets on the MSP Management System. (The candidate will be trained to use this program.)
• Professional communication with all clients.
• Making travel and meeting arrangements.
• Preparing reports, and maintaining appropriate filing systems.
• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements when required.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements and skills

• Matric.
• Additional qualifications such as a degree, diploma, or certificate as an Administrative Assistant, Secretary, or Bookkeeper will be a plus.
• Adept in using Xero bookkeeping software.
• Excellent oral and written communication skills, and be able to converse fluently in English and Afrikaans.
• Previous experience as an Administrative Assistant, Virtual Assistant, Office Admin Assistant, Secretary, or Executive Administrative Assistant and experience within the IT industry, may be beneficial.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office.
• Excellent time management skills and the ability to prioritize work.
• Work methodically and pay attention to detail.
• Great problem-solver.
• Strong organizational skills with the ability to multi-task.