Admin Clerk: Branch (Equipment) at Senwes

Duties and Responsibilities:

Administration of Construction and Forestry Products:

• Administer construction and forestry dealer-related products according to the John Deere agreement.
• Maintain records, documentation, and files following company policies.
• Create orders on the system and process the orders with relevant parties.
• Receive parts and invoice sub-dealers per agreements.
• Assist with regular stock takes and compile monthly reports.

Sub-Dealer Administration:

• Handle documentation for sub-dealers and maintain accurate records.
• Process orders and invoices in accordance with agreements.
• Assist with regular stock takes and report to management monthly.

Admin Controller - New Part Number Requests:

• Verify new part numbers and ensure they are not already in the database under a different franchise.
• Create new part numbers as per specifications and communicate with branches.

General Office Administration:

• Direct office activities to ensure efficiency and policy compliance.
• Assist senior management with agendas, travel arrangements, and calendar management.
• Perform other related administrative duties, including preparing reports and overseeing office communications.

Central Reporting and Audit Compliance:

• Create reports for audits and report deviations to management.
• Set up audits, collect feedback, and file relevant documentation.
• Administer petty cash and inter-company orders, and manage payments.

Gross Profit Percentage and Activity Codes:

• Create deviation reports on gross profit percentage and analyze variances.
• Recalculate and analyze activity codes weekly based on predetermined conditions.
• Assist stock controllers with data discrepancies and rectify incorrect data on the system.

Assist Creditors Department:

• Assist the creditors department with branch-related queries.

Fixed Asset Register Assistance:

• Compile and maintain a fixed asset register.
• Communicate updates to the relevant people and assist with asset confirmations.

Internal Freight Coordinator:

• Coordinate inter-branch stock movements.
• Compile relevant data for reporting and analyze costs monthly.

Requirements

• Education: National Senior Certificate (Candidates with an Office Administration Diploma, Inventory Management Certificate, or Business Administration Certificate will receive preference).
• Experience: At least 2 years of relevant administrative experience.