Admin Clerk (Fixed Term Contract) at Country Bird Holdings Ltd (CBH)

Job Advert Summary    

• An opportunity has become available within Supreme Poultry for a temporary Administrative Team Member. We are seeking an organised, detail-oriented individual with strong administrative and data capturing skills, supported by practical knowledge of office systems and proficiency in Microsoft Office programmes.
• This role requires someone who can balance accuracy and efficiency in handling data while providing reliable administrative support to the team.

Minimum Requirements    

• Proven accuracy and attention to detail when working with data, figures, and documentation.
• Ability to work collaboratively within a team dynamic, as well as independently with minimal supervision.
• Comfortable managing a wide range of data capture, clerical, and administrative tasks.
• Sound working knowledge of Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Experience working with databases or business systems (experience with Avihance will be advantageous).
• Strong organisational and time management skills with the ability to prioritise tasks.
• Professional communication skills (both written and verbal).
• A positive, adaptable, and proactive approach to the workplace.

Duties and Responsibilities    
Data Entry & System Updates

• Capture daily Breeder Production information on Avihance.
• Capture daily Hatchery Production information on Avihance.
• Ensure all information is recorded timeously, accurately, and in line with reporting deadlines.

Data Verification & Accuracy

• Validate data to ensure accuracy, consistency, and completeness.
• Identify and correct errors, duplications, or inconsistencies in the data.
• Maintain data integrity to support decision-making and reporting processes.

Communication & Collaboration

• Liaise with team members, managers, and other stakeholders to clarify requirements or resolve discrepancies.
• Provide regular updates on data entry progress and outstanding items.
• Support colleagues by sharing relevant information and ensuring smooth workflows.

Documentation & Reporting

• Compile and submit weekly reports for the division manager.
• Maintain clear and accurate records of all data entry activities.
• Assist in preparing documentation for audits, troubleshooting, and process improvements.
• Support ad-hoc reporting requirements as requested.

General Administrative Support

• Provide clerical assistance including filing, scanning, and document management.
• Assist with general office duties to support the overall efficiency of the department.