Admin Clerk - Johannesburg, Gauteng at Motus Aftermarket Parts

About the Job

• Motus Aftermarket Parts is searching for an experienced and mature Admin Clerk to join the head office in Meadowview. The purpose of the position is to ensure that the correct customer is invoiced at the correct value as per supplier’s document and also perform administrative tasks within the department.

Requirements:

• Matric
• Basic accounting procedures
• Competent in MS Office, databases and accounting software
• 1 – 2 years creditors experience
• Accuracy and attention to detail
• Aptitude for numbers
• Well organized
• Goal orientated
• Effective communicating techniques
• Clear criminal record

Key Performance Indicators includes, but not limited to.

• Sign for documents delivered to NAPA/DROP.
• Date stamp all invoices received.
• Tick invoices received against Supplier list.
• Supplier to be informed immediately on invoices not received.
• Place invoices in IN TRAY of data capture clerks to process.
• Credit notes to be checked on ELCB and passed to Credit Controller to sign off.
• Distribute Supplier statements to Creditor’s department.
• Assist with archiving invoices/credit notes.
• Mark & label courier bags and place in pigeonholes
• Arrange with courier company date for collection, 3rd working day in the new month.
• Assist with data capture.
• Run ticking list weekly, invoices in pigeonhole to be ticked off and placed in courier bags.
• Filing for Accountant and FM.
• Ad hoc work on request.
• Process Supplier invoices accurately, within a day or form date received.
• Verify information form source document before loading invoice.
• Queries on invoices to be given to an Accountant to follow up.
• Photo-copy supplier invoices
• Supplier and Customer’s invoice to be scanned correctly.
• Attach copy of supplier invoice to customer copy, once again verify information.
• Invoices to be placed in pigeonholes.
• Invoices to be filed correctly.
• Invoices to be archived every quarter.
• Statements with invoices to be sent to customer via courier on the 3rd working day of the new month.