Admin Clerk - Molteno at RCL Foods

Job Description    
To provide an integral role in the smooth operation of the production area while providing administrative support to the production team, Risk and food Safety and to ensure effective administrative systems and procedures are being maintained and improved. By managing administrative task, updating the production metrics, the production administrator contributes towards a steady flow of operations and contributes to the productivity of the team.

Minimum Requirements    

• Grade 12.
• Diploma or higher certificate in related field
• A minimum of 2 years full time experience in administration within FMCG/ production environment
• Excellent knowledge of the full MS Office package (Excel, Word, Outlook, etc)
• Experience in communicating complex technical written information.
• Report writing
• Good interpersonal and communication skills.
• Able to function under pressure.
• Able to read and write English.
• Good communication skills
• Attention to detail.
• Understanding of business unit processes
• Understanding of Health and safety policies and procedures
• Problem-solving skills.

Duties & Responsibilities    

• Production Data Entry
• Collaborating with Supervisors/Team Leaders in terms of administrative day-to-day activities.
• Update the production plan as per data shared by the Processing Manager.
• Ensure daily plan is shared with the applicable parties on a daily basis to ensure alignment with the Planned Production Schedule shared by the Processing Manager.
• Ensure accurate data capturing on Power BI Production Tracker and communicate the update with the applicable parties.
• Compile and distribute daily production reports.
• Administration
• Coordinate monthly departmental team meetings in collaboration with the Processing Manager.
• Execute administrative tasks, required reports and manage daily office operations and projects.
• Assist with adhoc activities that may be requested from time to time.
• Conduct toolbox talks
• Do training with staff and yearly induction training.
• Draw up of SOP’s together with unit manager.
• Assist supervisors conducting PJO’s.
• Filling of production, SHEQ and QC documentation.
• Learn the responsibilities and tasks of the SHEQ officer.
• Do safety inspections.
• Recording of product, general and packaging waste.