Admin Clerk (Quality) at Country Bird Holdings Ltd (CBH)

Job Advert Summary    

• Supreme Processing has an opportunity available for an Admin Clerk in the Quality department. The Quality Clerk is responsible for supporting the Quality Assurance (QA) department in maintaining the Quality Control Program and managing documentation and audits. This role involves conducting plant visits, following up on corrective actions, and assisting with both internal and external audits to ensure compliance with quality and food safety systems.

Minimum Requirements    

• Grade 12 (Matric).
• Qualification in Food Technology, Quality Assurance, or a related field
• Previous experience in quality administration or document control within a food manufacturing environment will be beneficial.
• Good understanding of food safety and quality systems (e.g., HACCP, GMP).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and organizational skills.
• Good communication and administrative skills.

Duties and Responsibilities    
Quality System Support

• Support the implementation and maintenance of the Quality Control Program.
• Ensure that all quality control procedures are followed across the plant.
• Conduct plant visits according to established quality guidelines.
• Provide feedback to the Assistant QA Manager on findings identified during plant visits.
• Follow up on corrective actions and ensure non-conformances are addressed and closed out effectively.
• Communicate recurring documentation issues with the responsible department managers.

Document Control and Record Management

• Review procedures, work instructions, and records to ensure compliance with quality and food safety systems.
• Ensure all documents issued to departments are the correct revision.
• Make copies of required records and distribute them to relevant plant personnel and departments.
• Check all received records to ensure they are correctly completed, stamped for verification, and compliant with documentation standards (no scratching or open spaces).
• Return incomplete or incorrectly completed records to the responsible departments for correction.
• Maintain a tracking list of incomplete records and distribute weekly updates to departments.
• Ensure corrective actions are completed and verified before records are filed.

Filing and Archiving

• Maintain an accurate and neat filing system to ensure easy access and traceability of records.
• File all checked documents according to the established filing system.
• Archive documents appropriately once files are full, ensuring boxes are clearly labelled and easily identifiable.
• Maintain the archive room in an orderly manner and ensure records are readily accessible during audits.

Reporting and Administration

• Compile relevant statistical reports as required.
• Submit correctly completed waste documentation to the QA Manager daily.
• Manage general email correspondence related to quality documentation.

Audit Support

• Assist with the preparation and coordination of external audits.
• Ensure documentation is readily available and accessible for audit purposes.

Deadline:26th March,2026