Admin Clerk Security at Gold Fields Limited

The Admin Clerk is responsible for effective administrative support to the South Deep Protection Services department which includes general admistrative activities and the management of confidential and sensitive material.

Minimum Requirements:

• Be in possession of a Grade 12 or NQF L4 equivalent qualification
• 3-5 years’ experience in an administrative role preferably within the mining or industrial environment
• Proven experience in maintaining and administering confidential work outputs
• Diploma or Advanced Certificate in office administration
• Advanced proficiency in MS Office
• Be declared medically fit for the position and environment, as determined by a risk-based medical examination at the Gold Fields Occupational Health Centre and such other tests as may be required to assess the applicant’s suitability for employment

Key Competencies:

• Proven personal safety record
• Sound interpersonal relations, collaboration and good communication skills
• Meticulous attention to detail and accuracy  
• Ability to multi-task and operate in an environment of frequently changing priorities and managing the demands of a diverse workforce
• Quick thinker/learner with “business owner” mentality who will handle assignments, tasks, and projects with intrepid initiative
• Ability to maintain discretion and strict confidentiality
• Positive attitude with “internal” customer focus and professional demeanour
• Ability to cope with pressure and manage deadlines effectively

Duties and Responsibilities:

• Ensure active participation in Safety, Health and Environment campaigns and adherence to all standards
• Maintain departmental safety files
• Custodian of an established document control system
• Issue and control waybill books as assigned
• Recording and filing of meeting minutes and work sessions as assigned
• Tracking legal records and maintaining renewal or revisions of prescribed documents
• Maintain updated authorization controls
• Maintain and securely file staff files and training records
• Maintain departmental Standard Operating Procedure Manual updates as assigned including prescribed document typesetting and reviews/ISO Standards and related procedures
• Maintain office inventories and replenish as required
• Perform general administration functions including the drafting and preparing of correspondence, reports and related