Admin Controller (Johannesburg) at RCL Foods

Minimum Requirements    

• Matric
• Minimum tertiary Financial qualification (Degree/Diploma)
• Minimum of 3 - 5 years financial accounting experience, preferably Logistics and Cold Storage Warehousing environment (Advantageous)
• Minimum of 2 – 5 years’ experience in supervisory/controller capacity Interaction with senior management within an organization
• SAP experience highly beneficial Highly proficient in Excel & PowerPoint Supervisory experience advantageous

Duties & Responsibilities    

• Review and confirm authorizations for POs and Invoices are in line with approved contract rates and quantities
• Ensure accuracy of Invoicing in SAP and verify on a spreadsheet
• Ensure accurate and properly authorized PO & Invoice process in line with Company Policy
• Regularly review reports for retrospective ordering violations and address issues with teams where appropriate Responsible for Sundry Creditors reconciliations
• Resolve vendor queries
• Prepare Monthly Financial Reporting packs for the depot (Ops Accountability workbook, MEBIT report for Finance Manager)
• Analyze and explain KPI fluctuations and variances Prepare & compile monthly Manpower reports
• Ensure completeness of pallet and crate control Daily redeems of crates & pallets. Resolving customer queries on credits re. crates returned
• Detail variances & unresolved queries to be investigated
• Daily crate management – liaise with customers to collect and ensure communication channels stay open
• Weekly Crate recon – physical onsite + individual Customer recons
• Distribute weekly crate + pallet recons to Logistics Manager for verification and signoff, Distribute weekly crate + pallet recons to Finance Manager and Finance Exec for review
• Control of Trip reconciliation process from start to finish by ensuring no long outstanding PODs, completeness of records, and completeness of credit processing (ZSDTR12, ZSDTR2B & ZSDTR23)
• No outstanding shipments > 3 days Address inefficiencies with Warehouse daily Address inefficiencies with Transport daily Credit Note detail review Claims control – liaise and assist Central Debtors with outstanding queries and credits on a daily/weekly basis (Claims & S999)
• Assist with monthly stock counts
• Ensure month-end Stock Count Procedures are followed and correctly completed Ensure the count has been signed off by the Logistics Manager Daily buyback orders Manage the Process of Trade Samples
• Cash Sales & Petty Cash: Reconcile Petty Cash daily and ensure balances at all times Prepare PC Journal and PC documents for Head Office submission
• Daily Cash Sales – ensure cash received matches invoice and issue receipt Process cash transactions on SAP and reconcile
• Regular surprise Petty Cash counts Ensure safe keeping of Cash at all times
• Prepare Accruals from Open Order listing & other sources