Admin & Stock Controller at Phoenix Recruitment

• Boutique Hospitality Property in Glencairn, Cape Town is looking for a meticulous and reliable Admin & Stock Controller to support its daily operations.
• The successful candidate will oversee administrative records, stock movements and purchasing support, ensuring accurate information and effective stock controls.

Duties:

• Maintain accurate administrative records, filing systems and supporting documentation.
• Capture invoices, delivery notes and stock transactions.
• Check deliveries against orders and report shortages, damage or pricing discrepancies.
• Monitor stock levels and coordinate ordering requirements with management.
• Record stock receipts, issues, transfers, returns and wastage.
• Conduct regular stocktakes and reconcile physical quantities against records.
• Investigate variances and report discrepancies promptly.
• Ensure stock is stored securely and rotated correctly.
• Assist with supplier enquiries, outstanding documents and credit notes.
• Prepare stock reports and administrative summaries for management.
• Support cost control by monitoring usage and identifying avoidable losses.
• Assist with general office administration and operational requests.

Requirements:

• At least 2+ years previous administration and stock control experience, preferably within hospitality.
• Good computer literacy, particularly Microsoft Excel.
• Experience using stock control or accounting systems advantageous.
• Strong numerical skills and exceptional attention to detail.
• Understanding of ordering, receiving, stocktaking and reconciliation procedures.
• Good organisational, communication and follow-up skills.
• Honesty, reliability and a commitment to accurate record-keeping.
• Ability to work independently and collaborate with operational teams.
• A practical approach to resolving discrepancies and meeting deadlines.

Closing Date: 30 Nov 2026