Administration Assistant at National Lotteries Commission

PURPOSE OF THE JOB:

• To ensure effective and efficient administration of the Provincial Office

REQUIRED QUALIFICATIONS:

• A National Diploma in Business Administration or Office Management

REQUIRED WORK EXPERIENCE:

• 3 year's administrative experience

KEY DELIVERABLES:

• Assisting with all aspects of administrative management, diary management, staff travel and logistics
• Assist with queries and information capturing into the Grant Management System
• Liaise with all regional staff for the smooth running of the grant making process
• Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and
• submitting requisitions and invoices
• Coordinating between departments and operating units in resolving day-to-day administrative and
• operational problems
• Scheduling and coordinating meetings, interviews, events and other similar activities
• Sending out and receiving mail and packages
• Preparing business correspondence
• Taking minutes of meetings
• Reception and client assistance including switchboard
• Managing files and petty cash reconciliation
• Handling of staff documentation like claims and leave applications

COMPETENCIES AND SKILLS

• Strong organisational skills and ability to multi-task
• Strong customer-focused approach to work
• Ability to establish and maintain effective working relations with people of different national and
• cultural backgrounds
• Knowledge and application of NLC core values
• Understanding of the Grant Management System
• Report-writing skills
• Presentation skills
• Advanced computer literacy and typing skills
• Excellent communication (verbal and written) skills
• A methodical and organised approach
• Good communication skills
• The ability to work well as part of a team
• Accuracy and attention to detail
• Concentration, for performing routine tasks
• The ability to use your own initiative but also to know when to refer to a supervisor