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  • Posted: Jul 4, 2022
    Deadline: Jul 18, 2022
  • PPC Ltd. (PPC) established the first cement plant in South Africa in 1892, and listed on the Johannesburg Stock Exchange in 1910. A leading supplier of cement and related products in southern Africa, PPC has 11 cement factories in South Africa, Botswana, DRC, Ethiopia, Rwanda and Zimbabwe. In 2016, PPC commissioned its fifth milling depot, located in Harare,...
    Read more about this company


    Administration Assistant

    About the job

    This role is required to provide general administrative tasks at the Technical Skills Academy to ensure satisfied customers; both internally and externally. The role is responsible for managing all administration functions within the Technical Skills Academy (TSA) such as:

    • Maintain MQA (and other SETAs) MIS (Register learners, learner progress updates on iShare, learner progress reporting, learner exits).
    • Maintain training records, policies, procedures, guidelines, learning content, SharePoint, and file management system, etc.
    • Manage and oversee all learner administration (personal data, compile learner implementation plan, learner POE’s, learner reports, learner record keeping and archiving).
    • Understanding of and administering of learner grants, learner rebates (SARS).
    • Oversee coordination of catering and accommodation arrangements to ensure optimal and successful training delivery (e.g., availability of venues, training resources, etc.).
    • Cost management (monthly invoicing, cost/benefit analysis and advice to TSA/TT team, etc.).
    • Procurement with respect to TSA requirements in line with budget and procurement process (obtaining of quotations, placing/expediting of orders, goods received, return orders, outstanding orders).
    • Client account management and monthly reconciliation (address and follow-up outstanding issues).
    • Assist Manager TSA with vendor relationships and management of SLA agreements.
    • General office administration (learner welfare, correspondence, etc.).
    • Ensure implementation and application of sound admin & financial best practices and procedures (TSA, sites and vendors).
    • Develop and facilitate key stakeholder relationships that contribute to the strategic affairs of TSA business (SETA’s, service providers, Int./Ext. customers, auditing/accreditation bodies).
    • Communication driver/Point of contact between TSA and sites on learner welfare, progress, handover of learners between TSA and sites, etc.
    • Reporting support to Lead Talent & OD, Manager TSA, and Company SDF (financials, training statistics, training records, etc.).
    • Support new training program creation, implementation and roll-out.
    • Participate and promote the Jabali principles.
    • Act as the change champion for improvements in TSA processes and systems.
    • Ad hoc duties as required and directed by line manager.

    Minimum Qualification:

    • Matric.
    • National Diploma in Human Resources (specialisation in training & development)
    • OD-ETDP Certificate will be advantageous.


    • Minimum 5 - 8 years administration experience in a training environment within the mining and/manufacturing industry.
    • Cost/Revenue control and procurement related experience will be advantageous.
    • Interpreting training and development policies, processes and regulatory requirement and the practical application thereof.
    • Knowledge of training & development regulatory reporting requirements such as BEE, WSP/ATR, GRI, etc.

    Special Requirements:

    • Excellent communication skills.
    • Good interpersonal relationship skills.
    • Solid process orientated.
    • Self-starter and initiator.
    • High level of attention to detail and accuracy.
    • High level of professionalism.

    Key Outputs:

    • Ensure compliance with all Learning & Development regulatory requirements (ISO audits, SETA audits, etc.).
    • Ensure compliance to all internal policies and procedures; ensuring all audit findings are addressed.
    • Ensure a seamless learner experience from an administration and logistics perspective, administer learner satisfaction survey and present summary and findings to TSA team.
    • Effective stakeholder relationships internally and externally.
    • Provide administration support to trainers to ensure the successful training on current trades and implementation of new training programmes and/or learnerships.
    • On-time and accurate capturing of information and reporting on iShare, SAP, Sharepoint, etc.
    • Ensure the smooth operation of the Technical Skills Academy through effective administration and recordkeeping, e.g. invoicing, receipting, correct allocation to GL accounts.
    • Deliver initiatives and/or projects within agreed timelines.
    • Effective cost optimization (compliance to budget).
    • Outputs as agreed with Manager TSA.

    Method of Application

    Send your application to [email protected]

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