Administration Clerk at Department of Water and Sanitation

Requirements

• A senior/grade 12 certificate.
• Have knowledge/competencies of clerical functions and knowledge of basic financial operating systems (SAP).
• Knowledge and understanding of the legislative framework governing the public service.
• Basic knowledge of problem-solving and analysis.
• A highly motivated individual with good time management and organizational skills.
• Excellent interpersonal and communication skills are required to deal with people at all levels in the department.
• Must have skill in the use of computer applications such as MS Word, Excel, Outlook, and PowerPoint.
• Have accountability and ethical conduct.
• Teamwork and flexibility.
• Communication skills, verbal and written.
• Client orientation and customer focus.

Duties

• Render general clerical support services to the Scheme Manager and the officials within the Directorate.
• Keep and maintain the incoming and outgoing registers in the Directorate.
• Receive and respond to queries timeously.
• Transport: Accidents and inspections of subsidized vehicles
• Report all accidents by users and ensure completion of accident reports from the user file.
• Check the correctness of accident reports from users.
• Investigate accidents and prepare reports based on findings.
• Report accidents to service providers and SAPS to obtain reference and case numbers.
• Complete relevant documents for the monthly rental of fleet vehicles through a travel agent.
• Ensure written approval to repair all accident-damaged vehicles.
• Administer an inspection program in line with the transport policy.
• Receive and inspect vehicles from service providers.
• Report on subsidized transport and conduct inspections as per the established program.
• Transport: Administration of long-term and short-term vehicles
• Prepare trip authority and ensure that it is signed by relevant officials.
• Issue fuel cards and ensure completed forms are signed by relevant officials.
• Transport: Log sheet and trip authorities
• Obtain kilometer readings from users/drivers.
• Receive log sheets, trip authorities, fuel slips, etc.
• Compare approved trip authorization and itinerary with log sheets.
• Check the correctness of logs and submit them to be signed off by the supervisor.
• Transport: Monthly reporting
• Compile monthly reports based on vehicle usage, compliance with approvals, and fuel usage in relation to kilometers travelled.
• Ensure proper filing systems are in place for all transport-related documentation.
• Provide financial administration support.

Application Closing Date: 7 November 2025, 4:30 PM