Administration Clerk: Legal Assistant at Office of the Valuer-General

DUTIES

• Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquires.
• Make photocopies and receive or send facsimiles. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component. Provide Administrative support services within the component. Liaise within internal external stakeholders in relation to legal services. Regularly check work progress against agreed timelines. Keep records of all legal corresponds office).
• Provide personnel clerical support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Arrange travelling and accommodation. Provide financial and legal support services in the component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval. Draft legal documents and affidavits. Assist in drafting, amending and publication of the law and in contract framework.

REQUIREMENTS

• Formal Qualifications: A grade 12 certificate. Legal qualification would be an added advantage. 
• Job-Related Work Experience: No previous experience required. Experience within legal services environment would be an added advantage. 
• Job-Related Knowledge: Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics. Knowledge and understanding of the legislative framework governing the Public Services. 
• Job-Related Skills: Computer Literacy. Communication(verbal and written communication skill). Planning and organisation. Interpersonal relations. Flexibility. Good Teamwork.