Administration Clerk REF NO: 3/3/1/11/2026 at Department of Agriculture(DOA)

REQUIREMENTS    :  

•  Applicant must be in possession of a Grade 12 Certificate. No previous experience required 

DUTIES    :  

•  Support administration of regulatory functions of the Animal Improvement Act,1998 (Act 62 of 1998). Maintain efficient filling system and handle incoming and outgoing document registers. Handle enquiries from both internal and external clients. Maintain and update the Sub-Directorate's central database to ensure access to operational statistics and accuracy. Maintain an electronic filing system to allow for retrieval of documents. Draft report (monthly, quarterly and annual report) for animal improvement regulatory functions. Assist with evaluation and processing of application forms for reproduction operators.
• Receive and evaluate application form for registration or re-registration. Open files for each application received. Register reproduction operator file on the database. Issue out certificate and confirmation letter of registration. Open, maintain, and manage files, records and database according to the Act's prescripts and departmental procedures. Maintain database of assisted reproduction training centres. Draft reports (monthly, quarterly and annual report) of reproduction operators.
• Support compliance processes. Assist in conducting first-party compliance assessments by ensuring all necessary documentation and evidence is available and correctly captured. Maintain a portfolio of evidence for various compliance requirements such as sterilization certificates, pedigree information of imported and exported animal and genetic material, proof of payment of administration fee, certificates or marks of reproduction operators. Support monitoring of training on assisted reproduction and import and export matters. Update assisted reproduction training centres. Liaison with clients on animal improvement services.
• Acting as the first line of communication for external clients (e.g. breeders, farmers, the public, and other government agencies) via telephone, email and in-person visits. Provide advisory services to clients on animal improvement regulations. Assist clients on relevant aspects relating to the administration of the Animal Improvement Act. Managing both incoming and outgoing correspondence on animal improvement matters.