Administration Officer: Bids Administration at Government Communication and Information System (GCIS)

Requirements :

• Applicants should be in possession Grade 12 and an appropriate three-year National Diploma (NQF Level 6) or Bachelor’s degree (NQF Level 7) in Public Management / Administration / Logistics Management / Public Finance and Accounting / Purchasing Management or equivalent related qualification as recognised by SAQA.
• The candidate must have at least one (1) year relevant experience in Supply Chain Management. Sound knowledge of supply chain management legislation and related prescripts such as Public Finance 16 Management Act, PPPFA and Regulations, Contract Administration and Supply Chain Management Guidelines. 

Duties  :

• The successful candidate will be responsible to advice clients with respect to Media Buying/ ToR /Specifications / Deviations, ensure tracking of media buying requests and spend, ensure that client’s funds are available in the GCIS suspense account, continuously lead capacity building presentations to internal clients on media buying and other bid related matters.
• Ensure that all transactions relating to bids, RFQ’s, deviations, 3G’s as well as media buying are compliant to the relevant policies and legislation. Ensure that a scientific process of identifying the target market and selecting appropriate mode of media for various campaigns is in place.
• Ensure that all Specifications / Terms of Reference Committee, Evaluation Committee and Bid Adjudication Committee Meetings run smoothly. Ensure the compilation of minutes for the Committee meetings indicated above and submit to the relevant official and the compilation of memos for DG’s approval. Regularly update the database of RFQ / Bid schedules / Deviations / 3G’s.
• Provide administrative support in the bid / formal quotation process as well as deviations. Supervise correct filing of all documents relating to bids/contracts/ 3G’s.
• Administration of contracts relating to RFQ’s/Bids/Transversal contracts including the monitoring and maintenance of RFQ’s/Bids/Operating leases and 3G schedules for disclosure purposes.
• Consolidation of the procurement plan for the department, monitoring of the implementation as well as reporting to National Treasury.
• Attending to Enquiries, compiling of submissions / reports. Manage staff. Please detail courses passed in the CV as per the academic transcript.