Administration Officer (Centurion) at Civil Aviation Authority (SACAA)

Description

General Administrative Functions

• Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization's electronic tools.
• Prepare departmental documents and reports.
• Collate information for reports preparation.
• Package documentation required for meetings and other departmental engagements.
• Circulate required information and documentation throughout the department and keep accurate record thereof. 
• Develop and maintain a proper filling system to ensure accurate retrieval of information as and when required.
• Screen, classify and record documents for easy access and tracking.
• Coordinate functions and meetings for the department.
• Provide administrative support with meetings and other departmental functions.
• Prepare and circulate minutes for departmental meetings.
• Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts. 
• Coordinate budget preparation and reporting on expenditure. 
• Process operation manuals and amendments.
• Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics. 

Office and Stakeholder Management

• Manage the control of all consumables and liaise with the Procurement Department regarding stock. 
• Organize requests for assets, their delivery, allocation and management for the department.
• Track and monitor progress on projects and prepare reports thereon.
• Ensure appropriate communication with SACAA and with external clients.
• Promptly deal with telephonic, mailed enquiries or personal interactions.

Requirements

Education

Minimum

• Grade 12
• Certificate in Office Administration or Office Management or Secretariate or relevant qualification.

Ideal

• Diploma in Office Administration or Secretary or related field

Experience

• 2 Years in Administrative or Secretariat experience.

Closing date: 03 October 2025