Administration Officer - Cramond at Sappi

As a Admin Officer, you will be responsible for:

• Capture data manually for transport schedules, contractor log sheets, production records, stock records, despatches/sales records, fuel log sheets and e-leave to maintain accurate records
• Generate SAP requisitions and ensure that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that Vendors are paid in line with company policy and internal procedures
• Establish and maintain an effective procurement system with associated tracking of delivery and processing of related documents to ensure compliance with current finance records 
• Compile a monthly report on safety, diesel issues, time attendance, nursery sales records and procurement for management information
• Ensure that petty cash and general income are administered and controlled in line with company policy
• Receive plant requests from internal and external customers and align requests to orders and plant stocks to ensure an efficient supply of plants
• Schedule delivery of plants according to request from supplier nurseries by arranging logistics or delivery schedules to ensure customer requirements are met
• Reconcile job instructions to nursery despatches to ensure accurate nursery records
• Manage safety systems for the region using Isometrix, Behaviour Based Safety (BBS) and NOSA systems to ensure Sappi safety audit requirements are met 
• Attend monthly SHEQ meetings to provide information on safety, minute take and distribute minutes 
• Compile written safe work procedures (WSWP), Planned Job Observations (PJO) and prework assessment to issue to the safety committee for implementation and completion

What are we looking for?

• Grade 12 or equivalent NQF level certificate
• An Administrative qualification will be preferable 
• 3 years minimum relevant experience
• Strong computer literacy with SAP is preferable
• Driver’s license will be advantageous