HR Administrator at Rand Water

Job Advert Summary    

• To maintain an accurate administration system and provide reliable support services to the Human Resource Manager with regards to incoming and outgoing documentation (workflow), including follow-through on the following Human Resource functions: job profiles, job evaluations, leave administration, employee files, staff movements, SAP transactions or any transversal HR activities impacting Rietvlei, HR Operations.

Minimum Requirements    

• Matric qualification is essential
• A Secretarial Diploma with some general office and/ or Human Resources experience

Desired Education:

• National Diploma Office Management/ Secretarial Practice or any appropriate and recognized
• NQF level 6 qualification.
• Ms Office Certificates or Windows 365 courses

Minimum Experience:

• 2-3 years’ experience in HR or similar environment

Desired Experience:

• 3-5 years’ secretarial/ administration experience
• Valid Code 08/EB driver’s license desirable.

Primary Duties    

• Provide a full Administrative and Secretarial Services (including minute taking, compiling monthly and quarterly reports and servicing Committee structures or Project meetings, capturing information on SAP and filing documentation amongst other duties).
• Rendering efficient administrative function for Rietvlei, HR Operations, ranging from arranging departmental functions and coordinating facilities for meetings, as well as priority (incoming and outgoing) mail.
• Promote effective communication within Rietvlei, HR Operations (involving other HR Managers and other team members).
• Liaise with other Departments within Strategic Human Capital Division and across Rietvlei in order to identify activities that need inter-divisional support.
• Maintaining a reliable system for record keeping of documents, which must always be up to date, accurate and readily accessible.
• Preparation of monthly reports and quarterly management review reports in anticipation of on-going audits.
• Effective management of diary, visitors, screening telephone calls, preparation of timesheets to payroll, etc).
• Maintain a professional image during business interactions as a team member and employee of Rand Water, Rietvlei HR Operations and Strategic Human Capital Division.
• Continuously update the HR Manager and the direct reports on pertinent and latest Corporate Communication matters circulated within Rand Water or external matters impacting HR Operations and the organisation.
• Assist with the compilation of budget and variance reports, as well as financial commitments made against the allocated budget.
• Obtaining quotations and generation of SAP requisitions and receipting invoices for payments within Rand Water policies.
• Ensuring timeous delivery of quality goods and materials secured through Supply Chain Management and Petty Cash.
• Maintain continuous communication with the office of the Senior HR Manager or equivalent designate (i.e. submissions for approval, follow-up feedback, alignment of diaries and HR Manager’s official engagements, etc.)
• Perform any other reasonable duties as and when required.

Knowledge    

Minimum Knowledge:

• Administration,
• MS Office,
• SAP,
• Office Etiquette,
• Desired Knowledge:
• Water Sector
• Environment

Skills    

• Strong communication
• Skills (verbal and Written)
• Good interpersonal skills,
• Problem solving skills
• Decision making,
• Report writing skills
• Accurate typing skills.

Attitude    

• Deadline oriented,
• Assertiveness,
• Logical thinker,
• Ability to work independently
• and under pressure,
• Ability to pay attention to detail,
• Decisiveness.

Closing Date    

• 2026/11/20