Administration Officer: ICT at Financial Intelligence Centre (FIC)

JOB PURPOSE 

• Provide a comprehensive administration support service to the Head of ICT, ICT business unit and the FIC committees.

KEY PERFORMANCE AREAS:

•     Develop and maintain ICT business unit filling system as per FIC policies.
•     Prepare reports, collate documents, submissions as well as correspondence on behalf of the ICT business unit. 
•     Ensure quality assurance by proof-reading and quality control of documents emanating from the ICT business unit.
•     Provide secretarial support, including minute taking, for ICT management, staff meetings, meetings with internal and external stakeholders. 
•     Action assigned decisions emanating from meetings.
•     Provisioning of stationery and printing for the entire business unit.
•     Track incoming and outgoing documents and maintain confidential information.
•     Co-ordinate travel arrangements in line with FIC policies.
•     Do all typing, photocopying, and binding of documents.
•     Maintain the Head of ICT ’s diary and appointments and screening of calls.
•     Attend internal meetings and take minutes.
•     Compile presentations and prepare documents for meetings as requested.
•     Draft administrative replies/ memos for approval by the managers.
•     Answer correspondence on behalf of the managers.
•     Raise requisitions for the ICT business unit. 
•     Perform all administrative functions relating to finance (prepare and all claims for travel, telephone and cell phone usages) in line with FIC policies.

EDUCATION, SKILLS AND EXPERIENCE:

•     Minimum matric certificate
•     Diploma or certifications plus minimum of two years relevant administrative experience
•     Computer literacy (MS Word, MS PowerPoint, MS Excel, MS Project)