Administration Officer Investment Analysis at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Admin/ Property Management / or related field. Be in possession of a valid driver’s licence.
• Knowledge: Knowledge of office and project administration and management.
• Skills: Time management. People management. Interpersonal and communication skills. Proven planning and organizational skills. Financial management and reconciliation skills. Excellent communication (written and verbal). Computer literacy and operating of MS Office Suite. Knowledge of LOGIS, BAS and Clickit will be an added advantage. Personal Attributes: Trustworthy. Dependable. Innovative. Hardworking. Analytical thinking. Ability to work under pressure. Self-motivated. Creative. 

DUTIES :

• Perform office administrative activities. Administrate office correspondence, documents and reports. Liaise with stakeholders relevant to the office. Prepare documentation for meetings, agendas, minutes of meetings, presentations and reports. Procure office logistical requirements. Manage petty cash claims when necessary. Administrative Leave Arrangements. Manage the flow of information and documents in the office. Record incoming and outgoing mail, distribute to relevant managers and assist with tracking of documentation. Manage communication to and from the office. Process forms and documents related to claims, payments and invoices.
• Assist all members of the unit with travel arrangements and manage the approval and claim processes. Maintain the Commitment Register. Prepare that annual procurement plan. Monitor and Reconcile expenditure. Compile and submit budget reports. Indicate Budget adjustments as required and manage the process. Maintain project list and status of projects. Prepare quarterly and annual project reports. Provide budget information to the manager and colleagues. Handle queries from PPM, KAM, Regional Offices, Project Managers and other User Departments. Project Support: receiving projects, copying, request for files to be opened at Registry, allocation, binding, project tracing, project reporting, deadline monitoring, support project managers in collecting data, scanning completed reports, filing completed reports.