Administrative Assistant: Evaluation and Accreditation (E&A) at UMALUSI

 Main Duties: 

• Support the planning of workshops, user training, projects and meetings of the sub-unit.
• Support the implementation of the operational plan of the sub-unit.
• Support the management of contract staff, tracking of audits, and any other Quality Assurance needs.
• Manage the logistical arrangements for the sub-unit activities.
• Establish and maintain an effective filing system.
• Processing of claims, photocopying, preparing of meeting documents, and emailing of documents.
• Manage incoming and outgoing mail. Improved use of MIS for assigning tasks to contract staff, capturing and tracking claims, and liaising with the finance unit.
• Logistical arrangements and preparation for meetings and related activities. Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation, and car hire for the sub-unit team members and contract staff according to applicable and related policies.
• Draft submissions, letters, and memoranda for management consideration and approval.
• Tracking of the budget for each activity of the sub-unit. Manage the database of E&A contract staff and clients.
• Take minutes at meetings, type and distribute these to the sub-unit members and/or relevant parties.
• Management of the filing system of the unit.
• Maintain electronic and hard copy files for the sub-unit as per file plan.
• Manage the flow of documents in and out of the sub-unit office.
• Keep the sub-unit registers (mail, leave, submissions and movement) up to date.
• Screen telephone calls and record messages.

Requirements: 

• NSC or NC(V) Level 4 or NSC (Colleges) or SC, SC(Amended) or equivalent NQF Level 4 certificate with language(s).

Additional Advantages:

• Experience as an office administrator in an educational environment.
• A minimum of 2 years’ general office administration - preferably in an educational environment will be an added advantage.