Vacancies at UMALUSI

Main Duties:

• Processing invoices and payments.
• Reconciliation (bank, debtors and creditors) Revenue collection, billing, tracing of debtors.
• Prepare monthly financial reports.
• Compilation of the portfolio of evidence for the accounting records.
• Implementation of internal controls, financial policies and procedure manuals.
• Debtors, revenue, and cash management

Requirements:

• National Certificate (Vocational), National Senior Certificate, Senior Certificate or equivalent National Qualifications Framework (NQF) Level 4 qualification.

Additional Advantage:

• Degree or Diploma in Finance or Accounting.
• Two (2) years’ experience in revenue, debtors and cash management.
• Experience and knowledge of financial management in the public sector.
• Experience in the compilation of debtor age analysis and revenue reports.
• Sound knowledge of the Public Finance Management Act (Act no. 1 of 1999), National Treasury Regulations, and Generally Recognised Accounting Practice (GRAP).

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Main Duties: 

• Preparation of boardrooms for meetings.
• Ensure boardrooms are clean and neat for scheduled meetings.
• Cleaning of boardrooms after meetings.
• Ensure that tea, coffee milk; refreshments; etc. are replenished and available/ ready in advance for scheduled meetings.
• Dusting work surfaces.
• Replacing empty supplies.
• Emptying the bins.
• Cleaning the kitchens and washing dishes and kitchen utensils.
• Ability to work independently and work under pressure.
• Must be willing to work extended hours when required and any other additional tasks that might be assigned to you when the need arises.

Requirements: 

• Grade 12 or equivalent. At least 3 years working experience as a Cleaner
• Knowledge of cleaning products and equipment.
• Familiarity with sanatory and hygiene regulations.
• Basic record keeping.

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Main Duties: 

• Provide administrative assistance to the Certification and Verification Units.
• Liaise with external clients/stakeholders telephonically, face-to-face and via e-mail.
• Deal with logistical arrangements for committee meetings, launches, workshops and seminars.
• Take minutes and draft basic letters.
• Provide general administrative assistance where required.
• Assist with switchboard duties as required.

Requirements: 

• National Certificate (Vocational), National Senior Certificate, Senior Certificate or equivalent National Qualifications Framework (NQF) Level 4 qualification.  

Required Skills 

• Communication skills (written and verbal).
• Good computer skills; Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Internet). 
• Knowledge of principles and practices of basic office management.
• Ability to plan and organize meetings, seminars, workshops.
• Ability to work independently and in a team.

Additional Advantages: 

• A minimum of 2 years’ experience in administration - preferably in an educational environment will be advantageous.
• Post-secondary certificate or diploma in Office Administration/Business Administration/Secretarial Studies.
• A driver’s licence would be an advantage.

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 Main Duties: 

• Support the planning of workshops, user training, projects and meetings of the sub-unit.
• Support the implementation of the operational plan of the sub-unit.
• Support the management of contract staff, tracking of audits, and any other Quality Assurance needs.
• Manage the logistical arrangements for the sub-unit activities.
• Establish and maintain an effective filing system.
• Processing of claims, photocopying, preparing of meeting documents, and emailing of documents.
• Manage incoming and outgoing mail. Improved use of MIS for assigning tasks to contract staff, capturing and tracking claims, and liaising with the finance unit.
• Logistical arrangements and preparation for meetings and related activities. Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation, and car hire for the sub-unit team members and contract staff according to applicable and related policies.
• Draft submissions, letters, and memoranda for management consideration and approval.
• Tracking of the budget for each activity of the sub-unit. Manage the database of E&A contract staff and clients.
• Take minutes at meetings, type and distribute these to the sub-unit members and/or relevant parties.
• Management of the filing system of the unit.
• Maintain electronic and hard copy files for the sub-unit as per file plan.
• Manage the flow of documents in and out of the sub-unit office.
• Keep the sub-unit registers (mail, leave, submissions and movement) up to date.
• Screen telephone calls and record messages.

Requirements: 

• NSC or NC(V) Level 4 or NSC (Colleges) or SC, SC(Amended) or equivalent NQF Level 4 certificate with language(s).

Additional Advantages:

• Experience as an office administrator in an educational environment.
• A minimum of 2 years’ general office administration - preferably in an educational environment will be an added advantage.