Administrative Assistant at University of Cape Town

UCT's Communication and Marketing Department (CMD) invites applications for a competent, experienced Administrative Assistant to provide efficient administrative support and contribute to the department's effective functioning in a high-pressure environment.

• To provide comprehensive administrative support to all units within the Communication and Marketing department, including all HR & Finance-related administrative tasks.
• The role also involves delivering efficient projects and event administrative assistance across the department as needed.
• Provide high-quality, organised, and efficient support to all levels of management, executive leadership, and the finance department.
• To maintain an accurate and up-to-date department asset registry.
• To accurately and diligently service departmental meetings by providing administrative support, e.g., preparing agendas, meeting scheduling, meeting minutes, etc.
• Provide general front of office, receptionist, and administrative support to the Communication and Marketing department.
• As and when required, support, complete the work of, and act on behalf of any other member of the unit with the line manager and/or with the agreement of the CMD Executive.
• Offer operational support on an as-needed basis, including handling courier requirements, procuring goods, and attending to other departmental needs.

Requirements for the position:

• Grade 12 or NQF4 equivalent.
• 2 – 4 years related and relevant administration work experience.
• Computer Literacy - intermediary to expert level (Internet, Ms Office Suite, spreadsheet, email/Outlook.
• Demonstrated knowledge and experience working with Ms Teams, Database/CMS, Adobe and other relevant applications).
• Advanced Typing skills.
• Excellent administrative skills, information & resource management including planning, organizing skills and effective time management.
• The ability to work independently and under pressure.
• Excellent communication & interpersonal skills.
• Adaptability, teamwork & collaboration.

The following will be advantageous:

•  Departmental knowledge as well as marketing and communication experience.

Responsibilities include (please refer to the detailed job description for more information):

• Departmental administration, including reception duties, HR and Finance administrative tasks.
• Regularly supports the execution of delegated work and provides assistance where required.
• Demonstrates initiative to efficiently complete tasks and address or escalate relevant queries as needed.
• Able to work independently while operating under appropriate supervision.
• Perform tasks delegated by the Office Coordinator, with additional responsibilities assigned as needed by CMD Management/Executive.
• Manages own workload, daily priorities, task scheduling, and time effectively.
• Decisions related to budget expenditure only where delegated.
• Executes routine decisions within defined responsibilities, as assigned.
• Seeks further input or guidance for decisions requiring additional expertise or where escalation is necessary.
• Refers decisions that require management approval or that may present potential risk to the organisation.

Closing date: 10 April 2026