Administrative Coordinator at Helderberg Personnel

• My client, an established agricultural company is seeking to employ an Administrative Coordinator with at least 2 - 3 years relevant experience in an administrative or financial role.
• A relevant degree will count in your favor.

EXPERIENCE AND QUALIFICATIONS:

• Relevant degree will count in the candidate's favor.
• At least 2 - 3 years of experience in an administrative or financial role.

RESPONSIBILITIES: 

Contracts

• Perform cost calculations on transactions.
• Check that sales contracts are signed.
• Draw up internal sales contracts.

Invoicing

• Invoicing and store necessary documents.
• Email / post invoice to client.
• Make transfers to other marketers.
• Draw up credit notes.
• Create and send pro forma invoices.

Loading of external invoices

• Prepare creditors invoices for payment (POC).
• Load storage invoices on correct contract.
• Load transport invoices on primary cost for loads unloaded in stores.

Miscellaneous

• Provisions.
• Commissions checked monthly on time.
• Closing of contracts end February and September
• Six (6) Months reconciliations.
• Handle minor inquiries/complaints as soon as possible.
• New debtors and creditors collection of necessary paperwork.

Inventory

• Complete inventory report.
• Check inventory in stores with GP inventory.
• Complete request for inventory adjustments where necessary.
• Annual inventory confirmation.

Closing Date: 2026-07-03