Administrative Officer at Breede Valley Municipality

Duties:

• Manage the office of the Director: Planning, Development and Integrated Services Responsible to administer confidential documents and processes for the attention of the Director: Planning, Development and Integrated Services Scheduling, confirming and updating the diary of the Director: Planning, Development and Integrated Services and alerting or indicating priority/urgent meetings requiring attention Coordinate projects of the Director and determine priorities in order to achieve deadlines
• Organizing, confirming and scheduling meetings/appointments with internal departments/external officials and doing the logistical arrangements for the meetings. Rendering a receptionist duty and communicate with the public regarding queries Respond to enquiries and correspondence with internal departments and external role players on behalf of the Directorate. Attending meetings, recording discussions and, preparing and circulating agendas/minutes to departmental personnel outlining agreed steps and actions
• Collating, summarizing, and verifying information recorded on transactional documents, forms and schedules prior to commencing with updating sequences. Collating applications (sick leave, etc.) and diarize Capture requests on the financial system Check operating expenditure votes and create requisitions, IDO`s etc
• Ensuring safekeeping and control over assets, reports on movements of assets and ensure all assets are barcoded.Compile and collate monthly, quarterly and annual reports Ensure that subordinates’ human resources needs are identified and attended to and supervise, support and monitor performance Coordinating the venue reservations for functions/events and liaising with relevant service providers, VIPs, District Municipality, Fire Safety Department etc. Perform  access control functions Comply with the Occupational Health and Safety policy of Council.

Minimum Requirements: 

• Relevant National Diploma in Administration or equivalent (NQF Level 6)
• 3 years relevant experience
• Valid Code B driver’s license
• Good typing skills
• Computer skills - MS Office
• Fluency in at least two (2) of the three (3) official languages in the Western Cape