Administrative Officer: CDW Administration (2 posts available), Ref No. LG 01/2026 at Western Cape Local Government

Job Purpose    

• The Department of Local Government, Western Cape Government has opportunities for two (2) suitably qualified and competent individuals to render comprehensive administrative support to the Regional Coordinator in the Western Cape. This includes managing general office administration, coordinating financial and asset processes, assisting with human resource functions, and overseeing information management activities. The role ensures effective record-keeping, compliance with policies and procedures, and timely reporting to support operational efficiency within the region and provincial office.

Minimum Requirements    

• An appropriate 3 year National Diploma/B-Degree (equivalent or higher qualification); A minimum of 1 year administrative experience in government processes or similar. 

Recommendation    

• None. 

Key Performance Areas    

• General administrative support: Provide day-to-day administrative assistance to the Regional Coordinator and provincial office, including filing, record management, scheduling, and coordinating reports and plans; Ensure timely follow-ups, manage official correspondence, and maintain compliance with policies and procedures; Financial and Asset Management: Assist with financial processes such as grant payments, cash flow reporting, overtime claims, and procurement of goods and services; Coordinate transport requests and support IT-related matters, asset verification, and management of losses or damages; Human Resource Management: Support HR functions by coordinating leave applications, housing allowances, training, and appointments; Maintain accurate staff records, update registers, and compile monthly HR reports for compliance and monitoring purposes; Information Management: Manage and consolidate inputs for strategic and operational plans, maintain administrative systems, and develop databases for monitoring; Collect and store performance evidence, compile monthly and quarterly reports, and ensure proper electronic filing and compliance with reporting standards.

Competencies    

• Knowledge of the following: Financial and administrative prescripts governing the public sector, the Western Cape Government, and the Department; Legislation, regulations, policies, and prescripts that are relevant to the Department and the component; General office administration processes; Database and information management processes; Project administration processes; Record-keeping legislation, regulations, policies, prescripts and processes; People management prescripts, policies and processes; Supply Chain Management. Skills in the following: Numeracy - Ability to work accurately with numbers and financial data; Literacy - Strong reading and writing skills for effective communication; Computer Literacy - Proficiency in MS Office and other relevant systems; Language Skills - Ability to communicate clearly in written and verbal formats; Accounting, Finance, and Audit - Basic understanding of financial processes and compliance; Project Management - Ability to plan, organize, and manage tasks effectively.