Administrative Officer I: Post Graduate Support (P10) (Postgraduate School) (Re-advert) at University of Johannesburg

Job Description:

• The University of Johannesburg has set itself the strategic goal of achieving global excellence and stature. Since its inception in 2010, the mandate of the University Of Johannesburg Postgraduate School (UJPS) is a result of a collaborative process that aims to balance international best practice with the unique requirements of UJ. This is a pressurized environment and requires someone with good financial planning, organizational skills, and good interpersonal relations at all levels. The incumbent will be required to facilitate the equitable and efficient allocation of bursaries/scholarships administered via the Research and Innovation Division, by providing an excellent, user-friendly service to students, postdoctoral fellows, staff, and donors/funders and provide advice on funding postgraduate studies at UJ. The incumbent will also have to possess the ability to maintain high levels of confidentiality.

Responsibilities:

• Efficient allocation, award and replacement of fellowships and bursaries.
• Allocation and payment of bursaries by deadlines.
• Ensuring alignment and adherence to Post graduate fund management Policy, guidelines and procedures.
• Compliance with Governance requirements.
• Audit facilitation.
• Liaison, networking, and Relationship building.
• Establishing and managing opportunities for network.
• Verification, validation, and nominations of applicants.
• Management of contractual processes including reviewing and renewal process.
• Reporting writing.
• Effective general administration.
• Workshops (internal and external) to various stakeholders.
• Meetings and continuous support to the relevant stakeholders.
• Authorize refunds as per process required by Student Finance.
• Internal and external reporting e.g., NRF, etc.
• Coordinating all communication to Internal and External clients.
• Manage the implementation of policy and procedural processes regarding NRF and all bursaries (both internal and external).
• Ad hoc support in PFM.

Minimum requirements

• Relevant National Diploma (NQF level 6) in Finance or equivalent is essential.
• Three (3) to five (5) years’ relevant experience working with Postgraduate students/and various stakeholders.
• Minimum of three (3) years’ experience working with NRF funding and other bursaries.
• Experience in working with MS Office 365.

Competencies and Behavioral Attributes:

• Ability to perform under pressure and independent.
• Good conflict management, problem solving and decision-making skills.
• Excellent planning, organizing and execution skills.
• Excellent interpersonal skills
• Public relations skills
• Personal qualities of integrity and sound judgment
• Financial management skills
• High attention to detail
• Good communication skills
• Team player
• Accuracy, detail, and quality checking

Recommendations:

• A Degree qualification (NQF 7)  in Finance.
• Experience in working with international individuals.
• Knowledge of Oracle system and ITS.
• Experience working with other bursaries.

Apply by: 22 August 2025