Administrative Officer at Stellenbosch University

Duties/Pligte

• Providing administrative support.
• Providing financial support, including the capturing of transactions on Stellenbosch University's financial system.
• Financial administration of cost centres and the management of journal requests.
• Internal and external liaising with University management, staff and vendors.
• Handling sensitive information and maintainingthe confidentiality thereof.
• Creating and maintaining databases.
• Making travel and accommodation arrangements, including conference registrations.
• Providing secretarial support at meetings.
• Taking, distributing and following up on minutes for relevant meetings.
• Arranging meetings, as well as official and social functions when required.

Job Requirements/Pos Vereistes

• At least a national senior certificate (NQF Level 4).
• At least two years' relevant work experience.
• In depth experience of the OCF system.
• Excellent written and verbal communication skills.
• Computer literacy in Microsoft Office.
• Proven organisational and administrative skills.
• Proficiency in handling multiple tasks simultaneously.
• Good time management skills.
• The ability to take initiative.
• The ability to work well in a team context.
• The ability to work precisely and meticulously.

Recommendation/Aanbeveling

• Proven, relevant secretarial and administrative experience in a university environment.
• Advanced computer proficiency regarding, amongst others, Web applications, MS Word, Excel, Access, PowerPoint and Outlook.
• Familiarity with the University's administrative, financial and information systems.