Administrative Project Assistant at Profile Personnel

Job Description

• We are seeking a highly organized and proactive Administrative Project Assistant to support our web development team. The successful candidate will play a key role in coordinating project activities, maintaining documentation, and ensuring tasks and deliverables remain on track. This role is ideal for someone with strong administrative abilities, excellent communication skills, and an understanding of web development workflows.

Key Responsibilities

• Assist with coordinating web development projects by breaking down tasks and monitoring timelines
• Maintain and update project progress using project management software
• Schedule meetings, attend daily stand-ups and project sessions, and record accurate meeting minutes
• Organize and maintain project documentation, including specifications, design assets, and testing records
• Facilitate communication between developers, designers, clients, and other stakeholders
• Support quality assurance processes, including user acceptance testing (UAT) coordination
• Manage project calendars, prepare reports, track expenses, and assist with software resource management
• Assist with onboarding new team members to internal systems and workflows

Minimum Requirements

• 1–3 years’ experience in an administrative, project coordination, or project assistant role
• Previous experience within a technology, digital, or agency environment would be advantageous
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in project management and administrative software tools
• Ability to manage multiple priorities in a fast -paced environment

Preferred Qualifications

• Familiarity with web development processes and the Software Development Life Cycle (SDLC)
• Experience working with CMS platforms such as WordPress or design tools such as Figma
• Exposure to Agile or Scrum methodologies
• Relevant qualification in Business Administration, Marketing, or a related field would be beneficial

Key Competencies

• Strong problem-solving and coordination abilities
• High attention to detail and accuracy
• Adaptable and able to work under pressure
• Professional and collaborative approach
• Strong interpersonal and stakeholder communication skills
• Ability to work independently and within a team environment