Administrator - Accounts Payables.Group Finance at MTN

RESPONSIBILITIES

• The Administrator: Accounts Payable is responsible to achieve the following objectives:

Operational Delivery

Payments and Invoice processing

• Capture and validate foreign and local supplier invoices within the prescribed payment terms timeline and within company procedural and policy guidelines.
• Resolving of queries should take top priority.
• Reconcile supplier accounts.
• Pay suppliers within terms and monthly reporting deadlines. 
• Resolve queries and follow-up on outstanding reconciling items.
• Provide information to internal and external auditors when required.
• Submit weekly cash forecast aligned to invoices ready for payment.
• Approved Foreign payment packs must be timeously submitted for due diligence to Bank before submitting cashflow to Treasury department for the purchase of foreign currency.
• Liaise with business units and Group Treasury regarding invoices that require SARB approval.
• Load foreign beneficiaries onto Standard Bank and follow up with the releasers when necessary.
• Prepare and submit monthly Accruals within strict timelines.
• Liaise with banks, suppliers and internal customers regarding payments.
• Track and keep record of correspondence, filing of documentation in central Network drive.
• Evaluate the accuracy of invoices and staff claims including checking of delegations of authority and compliance with VAT legislation in line with MTN Group PPP’s.

Travel Expense Administration

• Collate relevant documentation for foreign travel claims, American Express Account and Travel Claim Returns.
• Advise and ensure that staff adhere to the Travel Policy.
• Assist travellers with completing of travel claim documentation.
• Advise travellers on outstanding claims and documentation.
• Ensure travel related documents are duly authorised.
• Reconcile and process payments on Oracle - Fusion Applications.
• Forward payment packs for authorisation to approvers.
• Prepare and process month end accruals.
• Reconcile Travel Advances by substantiating and reconciling accounts monthly.
• Handle audit queries and assist auditors when information is required.
• Keep up to date on resignations and ensure that payroll is aware of outstanding travel related debt.
• Escalate non-response to travellers’ direct line managers for required submissions to happen on time.
• Update travel follow up schedule and report to management monthly.

Effectiveness and Continuous Improvement

• Work consistently according to standard procedures.
• Initiate resolution of operational problems.
• Provide input into identifying ways to fine tune procedures and their application.
• Maximise existing processes and procedures in a manner where operational efficiencies and performance are enhanced.
• Make recommendations to improve efficiencies in workflow, processes and procedures wherever possible and recommend automation where applicable. 
• Document and track vulnerabilities that impact cost and delivery efficiencies noting variables causing challenges and where accountabilities reside.
• Share experiences and knowledge of relevant work matters within and across departments.
• Gather information and research to ensure delivery of results.
• Overcome obstacles encountered by using previously learned methods of solution.
• Report and escalate challenges through to authority for advice or assistance timely.
• Ensure that time, skills, equipment and materials are neither wasted nor misused.
• Prioritise work to ensure deadlines are met.
• Follow clear and linear procedures to find practical solutions to problems pertaining to reconciliations and payments.
• Reach solutions based on own technical expertise and experience.
• Participate in user acceptance testing for system improvements and upgrades and ad hoc projects and requests that arise.

Customer Satisfaction / Customer Service 

• Deliver first time right service excellence. 
• Extract data from the system in response to queries received for information.
• Understand the immediate consequence and impact of activity on the customer.
• Gather important information regarding customer issues and report to line management. 
• Attend to and resolve all customer queries or escalate unresolved queries timeously.

Quality Management and Reporting

• Monitor Statements, Trial balance and Recons to ensure invoices are received and settled timeously.
• Ensure compliance to Group Finance PPP’s to alleviate risk.
• Work consistently according to standards of accuracy, deadlines and processes. 
• Identify processes and procedures where the quality of work may be improved. 
• Ensure quality standards are implemented correctly.
• Report non-compliance. 
• Obtain feedback from clients/ stakeholders on services rendered and continuously seek ways of improving on quality and customer service standards.

Key Deliverables

• Payments and Invoice Administration
• Quality Control 
• Travel and Expense Administration
• Customer Satisfaction 

Role Dependencies

• Understanding of Head Office Accounting operations and mandate
• Understanding of Travel and Payments and Invoicing Processes

QUALIFICATIONS
Education:

• Minimum Accounting diploma or related qualification 

Experience:

• Minimum 2 years’ professional experience in Creditors field
• Experience in Accounts and Finance. 
• General Ledger and Foreign Exchange experience.
• Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential.
• Experience in communicating across various levels of organisations.
• Experience working in environments with changing priorities.
• Basic understanding of VAT principles – especially those relating to invoices and claiming of VAT.

Capabilities:

• Solution Provider, Problem Solver, Quality Enabler
• Culture and Change Champion, Caring People Employee, Relationship Manager
• Results Achieve, Operationally Astute

Competencies and Skills:

• Bookkeeping and Accounting Principles
• Business and Financial Acumen
• Organisational Awareness
• Planning and Organisation
• Time Management
• Effective Written and Verbal Communication
• Integrity and Honesty
• Attention to Detail
• Self-Starter – able to drive to make improvements in how the job gets done
• Service and Quality Orientation
• Team Orientation
• Resilience