Administrator Board Secretariat at South African National Parks (SANParks)

Requirements:

• Be in possession of a National Diploma in Admin / Secretarial / Office Management.
• A CIS qualification will be an advantage.
• Should have 5 years of work experience in an administrative/secretarial environment and another 2 years of experience at senior or Board level.
• Must be willing to travel occasionally.
• Knowledge of drafting minutes.
• Knowledge of providing administrative support at senior level preferably within a company secretarial department.
• Knowledge of manual and electronic filing systems.
• Knowledge of basic understanding of Public Finance Management Act (PFMA)
• Conflict management.
• Be able to maintain confidentiality (high level).
• Planning and organizing skills.
• Presentation skills.
• Computer and listening skills.
• High level of accuracy and attention to detail skills.
• Coordination and drafting minutes skills.

Responsibilities:

• Drafting minutes and Board reports.
• Draft quarterly reports to the Board as and when required..
• Maintain registers, and records including statutory records..
• Compile and translate data and information in order to provide and communicate information for decision-making, reporting storing, and planning..
• Compile meeting packs..
• Ensure proper filing of all documentation..
• Provide effective end-to-end administration for Board and Board Committee meetings..
• Provide administrative support to the Board Secretary..
• Perform financial, procurement, and other office administrative functions..
• Assist in the preparation of the budget for the Board and Board-related activities..
• Monitor budgets, reconcile, and report items of concern..
• Other related ad-hoc tasks..
• Coordinate travel arrangements for Board members and Board Secretary..
• Arrange meetings and other events..
• Effectively plans, schedules prioritizes and controls activities..
• Coordinate maintenance requirements relevant to the work environment..
• Manages own time effectively.
• Respond to queries and inquiries and provide relevant information..
• Ability to work independently and under pressure..