Administrator (Corporate Services) at The Competition Commission South Africa

The main responsibilities of the incumbent will, amongst others, include:

Reporting to the Divisional Manager, the Administrator duties include, amongst others

• To administer the office of the Divisional Manager, Corporate Service Division
• Provide coordination support for cross-functional initiatives across IT, Security & Facilities, Registry, and Human Capital streams.
• Assist the Divisional Manager in tracking and monitoring deliverables, deadlines, and implementation milestones for divisional projects.
• Facilitate the collation of project updates, schedules, reports, and documentation to ensure streamlined progress tracking.
• Support the coordination and follow-up on internal audits, compliance tasks, and procurement planning for respective units.
• Support the adherence to the relevant policies and procedures of the Competition Commission, i.e. performance management timelines, leave and supply chain management processes.
• Serve as a liaison for communication and reporting between the Divisional Manager and unit heads within Corporate Services.
• Deal with stakeholders and the general public in a courteous and professional manner.
• Attend to telephone enquiries, emailing, copying, and dispatching of correspondence & documents and the proper recording of these in appropriate registers.
• Convene various meetings on behalf of the Divisional Manager with internal & external stakeholders.
• Coordinate the Divisional Manager’s schedule & keep him/her informed of diary commitments.
• Identify urgent matters that need to be brought to the attention of the Divisional Manager and track deadlines.
• Arrange local & overseas travel for the Divisional Manager and CSD Managers
• Assist with the arrangements for the attendance of conferences by Divisional Manager
• Prepare all meeting documentation and presentations for the Divisional Manager
• Interact with other divisions in relation to document management and administration.
• Manage the annual budget of the division and provide the Divisional Manager with monthly reports on expenditure.

Requirements

We are looking for a dynamic, hardworking, and committed individual who meets the following requirements:

• A completed 3-year National Diploma (NQF Level 6 or higher) in Office Management, Public Administration, Business Administration or a related field. An NQF Level 7 will be an added advantage.
• A minimum of 3 years proven executive-level personal assistant, or office administration experience in a structured, high-paced environment, supporting senior management or executives. Preference will be given to candidates with experience in multi-unit support functions.
• Proven ability to work in a multi-disciplinary team with minimum supervision.
• Be able to work under pressure and have a strong administrative background.
• Good organisational skills and abilities.
• Computer literacy, effective communication, and interpersonal skills are necessary requirements.  
• Flexible and responsive, including the willingness to work extended hours when required
• Exposure to ERP systems and/or project tracking tools will be advantageous
• Demonstrated discretion, emotional intelligence, and ability to handle confidential information with integrity.