Administrator - Invoicer-Milnerton at Astron Energy (Pty) Ltd.

About the job

Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the SAP, EDI, Fuelfacs / Stock Control and the subsequent filing, scanning and control of supporting documentation. Responsibilities for this position may include but are not limited to:

• Executes shipment & invoicing processes for products delivered from terminals to customers, third party or proprietary facilities (Fuelfacs/SAP). Create filling advise note (FAN) on Fuelfacs for all bulk loadings (Own, BM, COC, etc.). Creates and controls the usage of Manual Delivery note books
• Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the SAP, EDI, Fuelfacs / Stock Control and the subsequent filing, scanning and control of supporting documentation. Manages the errors on re-brand transactions. Creates and maintains document control for product transfers/bridging out to other terminals.
• Assures that all invoicing transactions are performed in compliance with internal controls and accounting requirements as per Stock Control reconciliation procedures.
• Responsible for the accurate reconciliations of trips / shipment to ensure all products is accurately accounted for. This includes out-of-tolerance bulk truck inventory loss gain investigations, timely reporting, documenting of explanations and as appropriate execution of corrective action. Opens and closes the Fuelfacs/SAP system for loading and performs end-of-day (EOD) transactions.
• Prints daily open order reports and compare with manual preload register, investigates and actions any variances.
• Verification of order confirmation, truck emptiness & other documents by Drivers, before issuing FAN. Apply Stop Work Responsibility (SWR) pertaining to unsafe work practices by peers/3rd-party drivers.
• Required to escalate system errors. Initiate investigations & partner to determine root cause for stock/trip recon miss-matches
• Manage stakeholder relationships with other oil companies
• Matric Qualification
• Tertiary education will be advantage
• Computer literate - Fluency in Microsoft Office specifically on Excel & SAP is essential
• At least 3yrs experience in a similar role
• Sound communication skills
• Health, Environment & Safety know-how
• Contributes positively to teamwork
• May be required to work overtime occasionally