Administrator: Management of the Higher Education Qualifications Sub-Framework (M-HEQSF) at Council on Higher Education (CHE)

Reporting to the Director, the successful candidate will be responsible for the following:

• Identify data sources and collate information relevant to the work of the Subprogramme.
• Conduct primary research as and when requested.
• Keep track of publications and ensure they are available when needed.
• Format documents, reports, information as and when requested.
• Assist with information-related queries when required.
• Capture information as requested.
• Develop and maintain an electronic document filing system.
• Develop and maintain relevant databases.
• Disseminate relevant information.
• File all documentation and correspondence received in the file plan.
• Archive attendance lists, agendas, minutes and other documents from meetings and events.
• Maintain updated lists of committees and working group members and their contact details.
• Input and update data in the directorate database.
• Timely provide documents upon request.
• Maintain confidentiality of records and documents.
• Coordinate meetings and workshops.
• Draft and distribute meeting agendas and relevant documentation.
• Book, collect and set up equipment needed for meetings.
• Arrange venues, catering and other requirements for meetings.
• Collaborate with the Executive Administrator to ensure that all logistical requirements, including Supply Chain Management (SCM) processes, are completed in accordance with applicable procedures and timelines.
• Compile, copy, collate and distribute documents and stationery for meetings.
• Reconcile general ledger statements.
• Process invoices and travel claims.
• Facilitate the contracting and payment of peer academics.
• Maintain that all the equipment in the area of responsibility is in good working order.
• Serve as the primary point of contact in the area of responsibility.
• Respond to routine queries and provide information to stakeholders.
• Arrange meetings between stakeholders and Team members.
• Build and maintain relationships with internal and external stakeholders.
• Interact with stakeholders about information required by them or from them.

The successful candidate should have:

• Diploma in Administration/Management or relevant equivalent qualification.
• 2-3 years’ experience in an Office administration or similar role.
• Strong Microsoft Office 365 proficiency, including expertise in MS Word, Excel, PowerPoint, and Outlook.